Executive Assistant / Assistant Recruiter

$70,000 - $80,000/Yr

Confidential Employer - Southampton, NY

Full-time - Entry Level

Hybrid - Southampton, NY

About the position

The Executive Assistant / Assistant Recruiter position at a busy private service recruitment company involves providing direct support to the President, Owner, and Executive Team. The role focuses on managing day-to-day office operations, scheduling, and assisting with recruitment processes while ensuring seamless communication and organization within the Southampton office. The position offers a hybrid work environment with flexibility in hours, requiring occasional in-person attendance and the ability to work evenings or weekends as needed.

Responsibilities

• Oversee and manage day-to-day office operations and logistics while maintaining consistency of standards and procedures
• Maintain and manage calendars across time zones
• Coordinate meetings and heavy correspondence across multiple platforms
• Create and implement a daily checklist to ensure and maintain productivity
• Answer phone calls, check email messages, and relay to appropriate team members
• Draft email correspondence, job descriptions, and references
• Organize and screen mail and packages
• Schedule and coordinate phone, Zoom, and in-person interviews and meetings both internally and on behalf of clients
• Process documents, help maintain the application tracking system (ATS), and candidate database
• Organize, package, ship, and receive deliveries
• Take meeting notes and distribute accordingly
• Assist in organizing and attending job fairs and recruitment events
• Candidate sourcing, resume screening, and intake interviews as requested
• Assist the President and Executive Team in executing full-cycle recruitment processes
• Provide additional administrative support for the Executive Team as needed
• Additional assistant and operational duties as requested

Requirements

• Bachelor's degree from an accredited 4 year College or University preferred but not required
• Excellent references required from both current and previous employers
• Minimum 2-5+ years related experience working as an EA, EPA or Office Manager
• High EQ a MUST
• Ability to exercise quick and accurate judgment and work well in fast-paced environment
• Strong attention to detail and excellent organization skills
• Exceptional organizational skills and dedication to responsibilities; prioritization and efficiency required at all times
• Adept in working in fast-paced, ever-changing environments where the utmost discretion and confidentiality are required
• Computer savvy with proficiency with Mac computers; excellent iPhone skills REQUIRED
• Authorized to work within the United States