Executive Assistant and Personal Assistant to CEO

About the position

Sorting Robotics Inc. is looking for a highly organized and proactive Executive Assistant and Personal Assistant to the CEO to provide comprehensive support in both professional and personal capacities. This role demands exceptional multitasking skills and the ability to work in a fast-paced environment, ensuring the smooth operation of the CEO's office.

Responsibilities

• Provide prominent level administrative and personal support to the CEO.
• Assist the CEO in contract formation, legal projects, and other business administration duties.
• Work closely with CEO’s business manager, IT personnel, Admin Assistant and HR Manager.
• Assist the CEO in company office tasks including managing lunches for the team, giving tours to guests, maintaining the breakroom, and handling office administration.
• Coordinate the CEO’s personal schedule including doctor and dental appointments, creating calendars, etc.
• Collaborate with all vendors including plumbers, carpenters, landscapers, contractors, home security, etc.
• Be self-motivated and proactive about noticing problems in the office and at home and taking care of them timely and cost-effectively.
• Book meetings and calls between the CEO, clients, and attorneys.
• Keep meticulous records and accurate calendar of meetings, calls, personal appointments, etc.
• Assist with recruitment for the CEO’s business during downtime.
• Manage and/or contribute to any special business projects as needed.
• Handle the social media accounts of the CEO.

Requirements

• Bachelor’s degree required.
• Tech-savvy and experienced in using chatGPT, Google Suite, Microsoft Office, etc.
• Experience providing strong administrative support to a high-level executive or team is a plus.
• A background in human resources is a plus.
• Professional demeanor with the ability to interact with all levels, including strong 'A' personalities.
• Outstanding verbal and written communications, including well-presented written materials, and editing/proofreading ability.
• Exemplary organizational and time management skills, able to multitask and prioritize to meet deadlines.
• Ability to work independently.
• Accuracy, attention to detail, and timely follow-up on outstanding items.
• Excellent interpersonal skills.
• Ability to manage sensitive situations with tact and professionalism and maintain confidentiality.
• Sound judgment, capable of analyzing situations and recommending solutions and alternatives.
• Strong initiative and readiness to take on special projects and/or additional tasks.

Nice-to-haves

• Bachelor’s degree in Business Administration, Management, or a related field preferred.
• Minimum of 5 years of experience in an executive assistant or similar role.
• Experience in the technology sector, particularly in the cannabis space, is a plus.
• Proof of COVID vaccinations.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Training & Development
• Free Lunches
• Wellness Resources
• Stock Option Plan