Executive Admininstrative Assistant

FocusKPI Inc. • Mountain View, CA

7d • $21 - $31 • Onsite

About The Position

FocusKPI is seeking an Executive Administrative Assistant to join one of our clients, a high-tech SaaS company. This is an onsite role in Mountain View, CA, requiring 5 days/week onsite. The position is a 6-month contract with the potential for extension based on performance and budget. The role involves providing comprehensive administrative support to executives and the broader team, including managing complex schedules, preparing meeting materials, overseeing office operations, assisting with new-hire onboarding, and coordinating office events.

Requirements

• 3+ years of professional experience in high-tech companies, media companies, or information centers preferred but not required.
• BA degree
• Computer/IT fluency required.
• Experience using Microsoft Office is required.

Nice To Haves

• Fluency in the Korean language is a plus.
• Professional experience in information centers is an additional skill to have.

Responsibilities

• Provide daily administrative support to executives: manage complex scheduling and other executive affairs, including agendas, email, calls, travel arrangements, and other company logistics.
• Assist in meeting and workshop scheduling and meeting materials preparation, such as confirmations, welcome packets, final documents, mailings, name badges, and signage.
• Perform other tasks as assigned.
• Provide administrative support to the team: Supervise general office duties such as ordering supplies, office facilities management, and shipping/receiving of orders on behalf of the team.
• Assist in office event planning and coordinating.
• Assist with new-hire onboarding preparation: ordering a phone, laptop, business card, nameplate, desk assignment, etc.
• Respond to miscellaneous requests from the team.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level