Event Planner Assistant

$40,000 - $40,000/Yr

Sight & Sound Productions - Jacksonville, FL

Full-time - Entry Level

Jacksonville, FL

Sporting Goods, Hobby, Musical Instrument, Book, and Miscellaneous Retailers

About the position

Sight & Sound Productions is seeking an Assistant Project Manager to support the organization and execution of high-profile corporate events. This role involves collaborating with Project Managers to ensure seamless event planning from design to execution, including client meetings, vendor coordination, and on-site management. The position offers opportunities for professional growth within a team-focused culture.

Responsibilities

• Assisting Project Managers with organizing audio-visual production for corporate events.
• Meeting with clients to determine needs and budget for events.
• Designing and building quotes for events.
• Coordinating vendors and venues for events.
• Overseeing loading of trucks and on-site management during events.
• Creating floor plans and designing stage sets for events.
• Coordinating with venues for internal and external planning.
• Guiding pre-planning and client deadlines for event execution.
• Working closely with technical, warehouse, marketing, sales, and project management teams.
• Ensuring adequate staff is scheduled for production events in collaboration with the Production Manager.
• Participating in design reviews with internal staff, clients, and consultants.
• Overseeing load-on and load-out for events.
• Acting as the liaison onsite for clients and technician teams to maintain customer service.
• Attending weekly meetings to provide status reports on events.
• Preparing and managing job costing to ensure cost-effectiveness.

Requirements

• At least 1 - 2 years of event experience.
• Knowledge of audio-visual production and equipment.
• Proficient in creating budgets and understanding profit and loss statements.
• Advanced verbal and written communication skills.
• Previous management experience and leadership abilities.
• Detail-oriented, organized, and able to multi-task.
• Ability to work in a high-energy, high-pressure environment.
• Excellent interpersonal and communication skills.
• Proficiency in general office equipment and computer programs.

Nice-to-haves

• Hospitality degree or experience is desirable.

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• Vision insurance
• Bonus Plan
• Complementary tickets to events.