Event Executive, Lifestyle - Culinary and Arts & Culture (Payment Services Client)

About the position

As the Event Executive, you will be part of a team responsible for the planning, onsite execution, and activation of all client events and promotions on an ongoing basis. This position offers a unique opportunity to learn strategic operations and develop an understanding of the client's consumer marketing programming. You will collaborate with Octagon's internal client divisions along with our client partner's vendors, agencies, and cardholders. The role is flexible with a priority given to candidates open to hybrid work (3 days a week in the office) in Stamford, CT or New York, NY.

Responsibilities

• Act as day-to-day contact for key clients
• Communicate clearly and effectively with clients, vendors, venue operators, and partners
• Coordinate the day-to-day operations of planning and implementing events (all logistics: pre, during, and post, from researching venues to wrap reports, budgets, and timelines)
• Deliver unique, custom event solutions to key program stakeholders, internally and externally, on a regular basis
• Maintain and seek creative ways to enhance partner relationships, as well as vendors and properties
• Maximize the value of the sponsorship assets and programs
• Manage approvals of sponsorship branding and messaging onsite & in digital collateral
• Manage numerous projects simultaneously, managing smaller-scale turn-key event experiences and supporting large scale custom event experiences
• Own finance paperwork and documentation (Creation of POs, job codes and adding new clients as vendors into our systems)
• Develop post event wrap-up emails and decks to clients directly following events and compile end of year recaps
• Attend events while serving as a main point of contact for vendors, guests, client and partners

Requirements

• 1-3 years' experience within an agency or client service experience and event planning preferred
• Detail-oriented work ethic, with the ability to balance multiple tasks simultaneously and produce quality work, while adhering to strict timelines
• Excellent project management skills
• Some budget management and/or reconciliation experience desirable
• Proficiency with Microsoft Office Software (specifically PowerPoint, Excel and Word)
• Flexibility and willingness to travel domestically and work weekends or holidays as needed

Nice-to-haves

• A fan or expert of celebrity & lifestyle culture, food, travel, Broadway, dance and the arts
• An outgoing people person who can help manage relationships with key partners (e.g. venues, vendors, suppliers, etc.)
• An A+ organizer and communicator

Benefits

• Unlimited PTO policy
• Competitive medical/dental/vision insurance plans with FSA/HSA and Dependent Care FSA options
• Pet Insurance
• Generous Family and Parental Leave Policy (12 weeks)
• Access to our parent company (IPG) Savings plan (401K program) with company match
• Employee Stock Purchase Plan (ESPP)
• Pretax Transportation/Commuter Benefits and Parent Travel Program
• Dedicated Mental Health resources including Headspace membership, Employee Assistance Program (CCA)
• Discount portal for everyday goods and services
• Employee Resource Groups and inclusive diversity programming and initiatives
• Personal Development programs