Equipment & Logistics Support Associate

Moss • Fort Lauderdale, FL

10d • Hybrid

About The Position

This role supports the daily operations of the Asset Management department by coordinating invoice processing, vendor follow-up, purchasing, work order administration, inventory tracking, and asset documentation. The Equipment & Logistics Support Associate helps maintain operational efficiency, reduce delays, and support compliance and data accuracy for equipment, trailers, and other licensed assets.

Requirements

• High school diploma or equivalent required
• 2+ years of experience in equipment support, logistics, fleet administration, construction administration, accounts payable, or a similar operational support role preferred
• Experience processing invoices, purchase orders, work orders, receipts, and vendor records with strong attention to detail and accuracy
• Proficiency in Microsoft Office, especially Excel and Outlook
• Strong organizational skills with the ability to maintain accurate inventory, registration, title, and asset documentation
• Effective written and verbal communication skills with the ability to follow up professionally with vendors and internal stakeholders
• Ability to manage multiple priorities in a fast-paced environment while maintaining confidentiality, accuracy, and follow-through

Nice To Haves

• Associate degree in business administration, logistics, supply chain, construction administration, or a related field preferred
• Experience with CMIC, HCSS, Corpay, or similar business systems preferred

Responsibilities

• Process department invoices within CMIC and perform regular statement reviews to verify billing accuracy
• Manage payment follow-ups with vendors to maintain positive service relationships and prevent service interruptions
• Execute accurate data and cost entry in HCSS and code receipts through Corpay for the maintenance team and Asset Management Director
• Assist with the administrative setup of new vendors, including completion of credit applications and related documentation
• Generate purchase orders for required parts and services and create work orders to support timely equipment repairs
• Maintain inventory accuracy by adding new parts to the tracking system and reconciling stock levels
• Manage critical documentation for trailers and licensed assets, including organized filing of registrations and titles
• Perform additional administrative and operational assignments as needed to support the Asset Management team

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED