DOS - BUDGET ANALYST-SES - 45000550

State of Florida•Tallahassee, FL

14d•$90,000 - $95,000

About The Position

This position performs independent professional work providing consultation and assistance to the Director of the Division of Administrative Services and Management of the Department. This position is responsible for aiding with reconciliations, financial reporting, budget projections, accounting data analysis and other duties as indicated below. Acts in a confidential capacity to aid or assist the Director in preparing the agency budget. Supervises, trains, and evaluates staff in the unit. Reallocates workflow as needed to meet objectives. Ensures reporting requests are submitted timely to the Department leadership. Ensures property is recorded properly in the Departmental budget trackers. In conjunction with the Director, formulates and coordinates the submission of the annual Long Range Program Plan (LRPP), which outlines program activities and performance measures, formulates and coordinates the submission of the annual Legislative Budget Request (LBR) and other related schedules, exhibits and reports (including Capital Improvements Plan). Prepares, reviews, documents, and manages the Division's operational processes by reviewing all Department operating budgets to analyze trends affecting budget needs, preparing budgets for input into the state accounting system, preparing salary projections, adjusting, as necessary, to the allotments in the operating budget, and approving purchase requisitions in MFMP. Prepares budget projection files using FLAIR Schedule of Allotment Balance and Encumbrance Subsidiary data on monthly basis and coordinating follow-up items from the Divisions. Provides financial information to the Executive Office of the Governor. Provides technical analysis of budget projections to Divisions to facilitate strong institutional fiscal awareness. Processes budget transfers, budget amendments, completion of OPB memos, updating and maintaining the Department’s shared costs and other budgetary transactions. Analyzes costs in relation to services performed during previous fiscal years to prepare comparative analyses of operating programs. Complete special projects/assignments at the direction of the Secretary’s Office and/or the Director of the Division of Administrative Services (or similar role) regarding issues with a budgetary impact or process improvements or changes throughout the Department. Monitor and track legislative bills and fiscal impact analyses as they relate to or impact the budgets or programs of the Department. Coordinate posting of budgetary transactions into Legislative Appropriations System/Planning and Budgeting Subsystem (LAS/PBS). Utilizes the Budget Amendment Processing System (BAPS) to submit budget amendments and release requests on behalf of the Agency. Performs other related duties as required.

Requirements

High school diploma
A minimum of one year’s experience working within the Florida State budget process
Knowledge of the methods of reviewing and analyzing financial data.
Knowledge of basic mathematics.
Ability to develop and recommend budgetary revisions.
Ability to review, analyze and evaluate financial data.
Ability to understand and apply laws, rules, regulations, policies and procedures.
Ability to utilize problem-solving techniques.
Ability to make detailed analysis and management critiques of budget requests.
Ability to assist in the preparation and examination of legislative budgets.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with others.

Nice To Haves

Experience with the Legislative Appropriations System/Planning and Budgeting Subsystem (LAS/PBS)
Experience in Microsoft Excel and Access databases

Responsibilities

Aiding with reconciliations
Financial reporting
Budget projections
Accounting data analysis
Preparing the agency budget
Supervises, trains, and evaluates staff in the unit
Reallocates workflow as needed to meet objectives
Ensures reporting requests are submitted timely to the Department leadership
Ensures property is recorded properly in the Departmental budget trackers
Formulates and coordinates the submission of the annual Long Range Program Plan (LRPP)
Formulates and coordinates the submission of the annual Legislative Budget Request (LBR) and other related schedules, exhibits and reports (including Capital Improvements Plan)
Prepares, reviews, documents, and manages the Division's operational processes by reviewing all Department operating budgets to analyze trends affecting budget needs, preparing budgets for input into the state accounting system, preparing salary projections, adjusting, as necessary, to the allotments in the operating budget, and approving purchase requisitions in MFMP
Prepares budget projection files using FLAIR Schedule of Allotment Balance and Encumbrance Subsidiary data on monthly basis and coordinating follow-up items from the Divisions
Provides financial information to the Executive Office of the Governor
Provides technical analysis of budget projections to Divisions to facilitate strong institutional fiscal awareness
Processes budget transfers, budget amendments, completion of OPB memos, updating and maintaining the Department’s shared costs and other budgetary transactions
Analyzes costs in relation to services performed during previous fiscal years to prepare comparative analyses of operating programs
Complete special projects/assignments at the direction of the Secretary’s Office and/or the Director of the Division of Administrative Services (or similar role) regarding issues with a budgetary impact or process improvements or changes throughout the Department
Monitor and track legislative bills and fiscal impact analyses as they relate to or impact the budgets or programs of the Department
Coordinate posting of budgetary transactions into Legislative Appropriations System/Planning and Budgeting Subsystem (LAS/PBS)
Utilizes the Budget Amendment Processing System (BAPS) to submit budget amendments and release requests on behalf of the Agency
Performs other related duties as required