Document Scanning Project Supervisor

GRM Document Management • Jersey City, NJ

4d • Onsite

About The Position

GRM Information Management Services Inc. is a leading provider of life cycle records and information information management solutions. The company brings proprietary innovation, blended integration and new levels of cost efficiency to document storage, data protection, digital/electronic document management and certified destruction. With over 25 years of experience, GRM has earned the trust and continued business of more than 5,000 customers—large and small, domestic and multinational—representing a wide range of industries. Clients are served from state-of-the-art, climate-controlled facilities in major U.S. markets and internationally throughout China. We have a Document Scanning Project Coordinator opening in our Jersey City, NJ location to assist in the day-to-day operations for the Territory Document Scanning Facility. Responsibilities for this position will include monitoring of document scanning workflow and ensuring document scanning standards are practiced and followed.

Requirements

• Excellent knowledge of document scanning workflow and processes.
• Excellent knowledge of document scanning software (Kofax a plus).
• Excellent knowledge of computer and scanner operation.
• Excellent knowledge of Windows environment.
• Excellent knowledge of Microsoft Office software.
• Minimum three years’ experience with scanning projects.
• Strong organizational and communication skills.
• Ability to work on multiple projects simultaneously while meeting deadlines.

Responsibilities

• Manage multiple document scanning projects from start to completion.
• Onboarding and training team members on new projects.
• Maintain and update daily production logs.
• Deliver electronic data files to clients.
• Work with sales team to define Scope of Work for scanning projects.
• Audit and Quality Check scanned document images.
• Coordinate box/document transfer, chain of custody from local operations.
• Monitoring of document scanning workflow and identify bottlenecks.

Benefits

• Health insurance
• Dental and vision coverage
• Paid time off (vacation/personal/sick/holidays)
• Life insurance
• Retirement benefits (e.g., 401k)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree