Document Controls Lead

WSP • New Orleans, LA

7h • $130,000 - $145,000 • Remote

About The Position

WSP is seeking a Document Control Lead to join our Project Controls team. This role can be based out of any WSP US location (remote).
Your Impact
Duties and Responsibilities:
Influence the narrative by understanding what needs to be done to support the project vision and initiatives
Experience in implementation of document management systems for large/mega programs in design/construction
Experience setting up document management systems and managing from inception, through duration to final completion and closeout of project
Monitor and Manage the Electronic Document Management System(s)
Develop and administer the project “Document Management Plan”
Develop and administer Document Control Procedures and Training Guidelines
Working knowledge and experience in SharePoint, Procore, e-Builder, Unifier, Aconex, Bluebeam software or equivalent.
Procore or eBuilder/Trimble Certification.
Work with Project Information Management Systems Team for access, security and troubleshooting.
Knowledge of document management process and procedures and systems
Perform reoccurring training on Document Management Requirements and EDMS use
Implement efficient work-flow process, initiate and track document reviews
Retrieve files Upload / Download files from EDMS, Manage Document Naming, Convention, numbering, assigning, distribution.
Process Incoming/Outgoing Transmittals and documentation
Initiate and track reviews through Bluebeam Sessions
Ensure that electronic record files as required are maintained in good order to comply with QA and contractual requirements
Optimize Document Control productivity, efficiency, and service quality across all departments.
Work with project department leads to ensure timely processing of documentation along with any future updates
Produce progress reports as required
Who You Are
WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.
At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?

Requirements

• Bachelor's degree or equivalent
• Minimum 7-10 years of Document Control experience working on design, construction or similar projects including start-up and closeout processes.
• Experience in implementing document management systems and procedures for large and mega programs in construction.
• Working knowledge and experience of SharePoint, e-Builder, Aconex, Unifier, Procore, InEight, Bluebeam or equivalent.
• Advanced computer and word processing skills using MS Office applications including SharePoint
• Experience supervising and leading Document Control Team Members
• Excellent interpersonal, written and verbal communication skills
• Ability to coordinate several high-priority deadlines simultaneously
• Maintain confidentiality at all times
• Excellent written and verbal communication skills
• Technical knowledge of industry documents, records and data management systems
• Demonstrate experience with typical Microsoft office applications, such as Word, Power Point, Excel and Visio
• Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures
• Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies
• The selected candidate must be authorized to work in the United States.

Nice To Haves

• Procore or eBuilder/Trimble Certification.

Responsibilities

• Influence the narrative by understanding what needs to be done to support the project vision and initiatives
• Experience in implementation of document management systems for large/mega programs in design/construction
• Experience setting up document management systems and managing from inception, through duration to final completion and closeout of project
• Monitor and Manage the Electronic Document Management System(s)
• Develop and administer the project “Document Management Plan”
• Develop and administer Document Control Procedures and Training Guidelines
• Work with Project Information Management Systems Team for access, security and troubleshooting.
• Knowledge of document management process and procedures and systems
• Perform reoccurring training on Document Management Requirements and EDMS use
• Implement efficient work-flow process, initiate and track document reviews
• Retrieve files Upload / Download files from EDMS, Manage Document Naming, Convention, numbering, assigning, distribution.
• Process Incoming/Outgoing Transmittals and documentation
• Initiate and track reviews through Bluebeam Sessions
• Ensure that electronic record files as required are maintained in good order to comply with QA and contractual requirements
• Optimize Document Control productivity, efficiency, and service quality across all departments.
• Work with project department leads to ensure timely processing of documentation along with any future updates
• Produce progress reports as required

Benefits

• WSP provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level