Distribution Center Administrator

The Coca-Cola Company - Houston, PA

Full-time

Houston, PA

Beverage and Tobacco Product Manufacturing

About the position

The Distribution Center Administrator at ABARTA Coca-Cola Beverages is responsible for performing routine clerical duties within a distribution center, ensuring smooth administrative operations in accordance with standard office procedures. This role involves supporting sales, human resources, and information technology functions, as well as managing various administrative tasks to facilitate the efficient operation of the distribution center.

Responsibilities

• Enter call in orders / hotshots (immediate orders).
• Miscellaneous copying, laminating and distributing.
• RS02 file maintenance (driver data in route accounting system).
• Coupon tracking.
• Create and maintain Track/Rank/Publish boards as required.
• Sales Meeting Notes/Handouts as requested.
• Accounts Receivable/Credit Customer Accounts Receivable research.
• Sales Center Charge back.
• Customer mail check requests (validation).
• NSF Review and tracking - notification to sales.
• PIA, drafting credit memos and invoice corrections.
• Local Branch Deductions research.
• New Employee Orientation and On-Boarding.
• Responsible for collection, review and dissemination of original new hire paperwork.
• Serves as local Chain of Custody Coordinator for Drug Test Program.
• Prints and posts Open Requisition reports/Job Opportunity listings.
• Make sure all required postings are posted (for audit purposes).
• DOT - files, random drug testing, records of violation, MVR and physical recertification.
• Safety Matrix - Training, tracking, and reporting to responsible parties.
• Payroll Process and transmit weekly payroll within time deadlines and audit requirements including proper approvals.
• Process payroll adjustments, uniform deductions, miscellaneous deductions.
• Maintain and update LCC codes/hour transfers in timekeeping system.
• Ensure that all approvals are obtained to process payroll.
• Monitor timekeeping system and payroll activities.
• Remote punch audit tracking to ensure compliance with audit frequency.
• Trimester Incentive verification as requested for route assignments and other required information.
• Maintain surveillance back up tapes. Maintain visitor log and badges.
• Assign access cards.
• Phone system and voice mail maintenance.
• Maintain/request maintenance of office equipment.
• Coordinate employee/facility events including catering and meeting room set up.
• Handle mail/shipping.
• Update phone directory.
• Ensure compliance to company audit guidelines.
• Manage flow of information throughout the day, faxes, coping, telephone, etc.
• Schedule conference rooms.
• Support inventory process as assigned.
• Provide administrative support to Distribution Center Manager/Supervisors or Sales Managers/Supervisors as assigned.

Requirements

• High School/GED or Diploma required.
• 2-5 years' experience in automated office environment required.
• Minimum 1 year of finance related experience in an office environment required.
• Basic computer skills including Excel, Word and PowerPoint or related experience.
• Excellent phone etiquette.
• Knowledge of multi-line phone systems.
• Accurate data entry.
• Strong organizational skills.

Nice-to-haves

• Some college preferred.