Development Coordinator, Planned Giving and Gifts of Works of Art

Philadelphia Museum of Art•Philadelphia, PA

11d•Onsite

About The Position

The Advancement Coordinator, Planned Giving and Gifts of Works of Art plays an integral role on the Individual Giving team by providing support to the Planned Giving and Gifts of Works of Art programs.

Requirements

Development experience in a professional environment preferred.
A demonstrated ability to interact effectively with donors, volunteers, and staff at all levels.
Exceptional writing and communication skills.
Strong organizational skills with excellent attention to detail and the ability to be flexible and creative.
Proficiency with all Microsoft Office programs including Microsoft Word and Excel.
Bachelor’s Degree or equivalent relevant experience.

Nice To Haves

Knowledge of Raiser’s Edge and Planned Giving Manager software desirable.

Responsibilities

Provide general administrative support to the Director of Planned Giving and Gifts of Works of Art and assist with preparing proposals and related materials for their planned gift, gifts of works of art (GOWA), and major gift initiatives.
Acquire and maintain knowledge of life income gift vehicles and proficiency in use of planned giving software, currently Planned Giving Manager, including the ability to produce life income gift calculations.
Coordinate all aspects of planned gift administration, including reporting and tracking all gifts from initial notification to distribution; organizing and documenting associated paperwork; drafting communications with internal and external stakeholders relating to new and realized planned gifts; monitoring key deadlines; and ensuring timely acknowledgement of contributions.
Collaborate with external partners to prepare planned giving marketing initiatives (newsletters, eblasts, and surveys) that align with the museum’s mission and messaging, including editing content, supporting data processing efforts to identify and qualify new prospective donors, and conducting follow-up outreach with newly identified individuals.
Work with the museum’s charitable gift annuity administrator to ensure all activities are completed in a timely manner.
Acquire and maintain basic knowledge of the types of gifts of works of art, and corresponding gift processes and procedures.
Assist with donor communications related to the Anne d’Harnoncourt Society and the Fiske Kimball Society, including gift acknowledgment and welcome letters, coordinating with the curatorial team to ensure timely, accurate, and personalized notes.
Help with unsolicited GOWA offers, tracking and forwarding information to the curatorial departments.
Steward relationships with the members of the Fiske Kimball and Anne d’Harnoncourt Societies by coordinating special requests and participate in conceptualizing and planning collateral materials used to promote programming for the Societies.
Maintain all digital and physical donor records for all PG and GOWA legacy society members including detailed donor records, in Raiser’s Edge and paper files. Ensure that the rosters are accurately represented in the Annual Report, on the museum website, and other publications.
Coordinate with Development Operations to ensure gifts are entered correctly, mailing lists are generated, data integrity is preserved, and data projects are completed.
Liaise with colleagues in Donor Engagement to ensure successful implementation of program events and represent the department at various museum events and activities.
Support the PG Director in entering actions and contact reports, maintaining donor information in Raiser’s Edge database, and exporting donor responses to identify leads from PG marketing initiatives.
Provide administrative support to members of the Individual Giving team as needed.
Assist in preparing and tracking budgets for corresponding charge lines as needed and overseeing expense reporting in Ramp.
Manage PG email inbox and phone line.
Help advance and support other areas and projects such as the Library & Archives Committee, Asian Art Committee, PMA Guides, etc.
Perform other administrative duties as requested.

Benefits

Free general admission to the museum for you and your immediate family
Discounted guest tickets for admission
Discounts on gift memberships
Special staff tours and presentations from our curatorial and conservation teams
Discounts at the museum restaurant, museum cafés, and museum retail and online stores
Medical, dental, and vision benefits
Fully paid short-term disability insurance, long-term disability insurance, and life insurance
Health savings or flexible spending account program
Retirement savings program with museum match
Paid vacation, personal days, sick days, and holidays