Deputy City Clerk

City of Hastings • Hastings, MN

3d

About The Position

This position provides highly skilled administrative support, preparing City Council documents, issuing and tracking business licensing, administering elections, and public records requests.

Requirements

• Associate’s degree or its equivalent.
• Two years of experience in municipal government.
• Professional experience with the Microsoft Office suite.
• Good verbal and written English communication skills.
• Notary commission or ability to obtain upon hire.

Nice To Haves

• Direct experience with elections, Dakota County a plus.
• Direct experience with public meeting management.
• Direct experience with website content management.
• Direct experience with Municipal business licensing.
• Experience using digital content management software (i.e., Laserfische, etc.)

Responsibilities

• Issue and track City business licensing.
• Assist the City Clerk in administering and managing primary, general, and special elections in compliance with all relevant laws and ordinances.
• Recruit, train, and provide work direction to election judges and election assistants.
• Maintain election equipment and manage election supplies.
• Coordinate with polling locations.
• Administer early voting.
• Assist with local candidate filing, voter registration, and financial reporting procedures.
• Oversee election records retention.
• Prepare City Council meeting materials, coordinate notifications, take follow-up actions, draft minutes, and manage records retention.
• Prepare required public notices for meetings and hearings.
• Maintain the City’s municipal code, ensuring timely updates and proper ordinance codification.
• Assist with the preparation of minutes for the Planning Commission and Hastings Economic Development and Redevelopment Authority (HEDRA).
• Make recommendations for the City’s fee schedule.
• Maintain the City Clerk and Elections web pages.
• Provide Notary Public services for City legal requirements, residents, staff, and the general public.
• Assist with public records requests.
• Manage records retention schedule.
• Service on committees as assigned.
• Other tasks and special projects as assigned.
• Regular attendance is required.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree