Day of Event Coordinator

AriensCo•Brillion, WI

8d•Onsite

About The Position

At AriensCo Hospitality, we provide more than exceptional service – we create opportunities that impact careers. Our culture values creative thinking, hard work and determination. We work as a team, collaborate, and make decisions quickly. We see growth potential in every team member and are committed to supporting our employees with continuous training and advancement opportunities. Our environment? You’ll always have the freedom to create, contribute and have fun, while performing at an exceptional level. Our company vision is “Passionate People, Astounded Customers.” Quite simply, it revolves around people. Speaking of people, you’re not just employee #1,762 to us. You’re family, and your role is invaluable. Without exceptional people, we can’t continue to provide the first-class service we are known for. Come join us! By joining our team, you'll have the opportunity to work in a rewarding workplace with a strong sense of community. AriensCo Hospitality is seeking a seasonal, part-time Day of Event Coordinator for Round Lake Farms, Stone Prairie, Ariens Nordic Center and other AriensCo affiliated properties and off-site corporate events. This position requires a service-oriented team player, who can effectively manage an array of tasks for multiple events of varying magnitude.

Requirements

High school diploma or GED required
Minimum of 2 years of relevant event planning and sales experience
Requires flexible availability to include nights and weekends
Strong collaboration, communication and interpersonal skills
Detail-oriented with strong multitasking capabilities
Strong prioritization and organization skills
Strong organizational and time management skills
Ability to remain calm under pressure and adapt quickly
Ability to perform detailed, complex tasks
Ability to represent AriensCo appropriately and professionally with third parties and customers
Applicants must be authorized to work in the U.S. without requiring sponsorship now or in the future.

Nice To Haves

Bachelor’s degree preferred
Experience in event planning, hospitality, or weddings preferred

Responsibilities

Provide exceptional customer service for onsite day-of management of events alongside the Operations Team and Kitchen Team
Oversee setup of ceremony and reception spaces according to the couple’s vision
Serve as the main point of contact for all vendors, wedding party, and family members
Ensure vendors contracted through AriensCo Hospitality arrive on time and fulfill contractual obligations
Manage the day of events as outlined in the Banquet Event Order (i.e. the wedding timeline) and keep all activities on schedule
Direct transitions between major events (ceremony, cocktail hour, dinner, dancing, etc.)
Handle unexpected issues discreetly and efficiently
Assist clients with timing, organization, and readiness
Provide guidance to guests when needed (seating, directions, schedule)
Ensure VIPs (parents, wedding party) are informed and in place for key moments
Manage deliveries (decor, flowers, rentals)
Troubleshoot last-minute changes, delays, or emergencies
Ensures adherence of all safety, sanitary, food handling/storage and alcohol beverage control policies.
All other duties as assigned