Day of Event Coordinator

$41,600 - $62,400/Yr

Garnished Events - Indian Head, MD

Part-time - Senior

Indian Head, MD

About the position

The Day-of Event Coordinator at Garnished-Events is responsible for ensuring the flawless execution of events, overseeing all details from preparation to breakdown. This part-time role requires a highly experienced individual with strong organizational and leadership skills, dedicated to delivering exceptional service and maintaining the company's high standards.

Responsibilities

• Prepare and organize necessary inventory items for each event.
• Confirm all items needed for each event and assist with loading and unloading supplies.
• Take meticulous inventory of items pre- and post-event to ensure completeness.
• Drive the company van or personal vehicle to and from events.
• Oversee the setup team, ensuring every detail matches the client's vision and company standards.
• Execute detailed setup according to specifications, ensuring accuracy, efficiency, and quality.
• Coordinate team members and vendors, troubleshooting and resolving any issues that may arise.
• Conduct thorough final checks, capturing video or photo evidence of the setup for owner review.
• Serve as the primary point of contact for clients and venue staff during the event.
• Engage with clients and guests in a warm, friendly manner, maintaining punctuality and a professional demeanor.
• Oversee the breakdown process, ensuring all inventory is accounted for and returned to storage.
• Handle all equipment and inventory items with care and organization.
• Return any necessary event reports, feedback, and inventory updates to the owner promptly.

Requirements

• Minimum 5 years of event coordination experience with a proven track record of successful event execution.
• Strong organizational skills with high attention to detail and a passion for excellence.
• Ability to manage a team, providing clear instructions and fostering a positive work environment.
• Efficient time management skills and ability to work quickly under time constraints.
• Ability to drive a company van or personal vehicle and travel to various event locations as needed.
• Willingness to work weekends and evenings to accommodate event schedules.
• Physical ability to lift event supplies and perform tasks requiring manual effort.
• Professional appearance, demeanor, and communication skills.
• Must sign a Non-Disclosure Agreement (NDA) and Non-Compete Agreement and pass a background check.

Nice-to-haves

• Strong background in Events Management with experience in hospitality settings such as hotels or restaurants.
• Knowledge of catering services and banquet operations is a plus.

Benefits

• Flexible schedule with the opportunity to manage exciting, unique events.
• Competitive pay and potential for additional responsibilities as the company grows.
• A supportive, dynamic environment where pride and accountability are rewarded.