Data Entry / Junior Staff Accountant

ZUBIE OPERATING SYSTEMS INC•Universal City, TX

10h•$40,000 - $60,000•Onsite

About The Position

Family-run business seeking a reliable, detail-oriented Data Entry Bookkeeper/Junior Staff Accountant to handle day-to-day bookkeeping and basic staff accounting across multiple affiliated companies. This combined role supports transactional processing, reconciliations, month-end tasks, and routine reporting for several entities within the group.

Requirements

Associate degree in accounting/bookkeeping, or equivalent certification (e.g., QuickBooks Certified), or equivalent experience in bookkeeping/accounting.
3–5 years of experience in bookkeeping, data entry, or junior accounting role; experience handling multiple legal entities.
Proficiency with accounting software (QuickBooks online and Quickbooks desktop); comfortable managing multiple company files and learning new systems.
Strong Excel skills (VLOOKUP, basic formulas, sorting/filtering, simple pivot tables).
Working knowledge of basic accounting principles and double-entry bookkeeping.
High attention to detail, accuracy, and organizational skills.

Nice To Haves

Familiarity with payroll processing and payroll tax requirements for multiple entities. ADP payroll is a must.
Experience with reconciliations, intercompany accounting, month-end close procedures, and basic financial reporting.
Basic understanding of sales/use tax and vendor compliance across jurisdictions.
Comfortable working in a small, family-run environment—flexible, discreet, and collaborative.
Excellent written and verbal communication skills.

Responsibilities

Enter invoices, bills, receipts, payroll hours, and other financial transactions into the accounting system promptly and accurately for multiple companies/entities.
Maintain accounts payable and accounts receivable ledgers: code, match, process payments, and prepare customer invoices for each company as required.
Reconcile bank and credit card statements monthly for each entity; investigate and resolve intercompany and account discrepancies.
Record routine journal entries (accruals, intercompany eliminations/transfers, prepaid adjustments, depreciation allocation as instructed).
Assist with month-end close tasks across the group: compile supporting schedules, run consolidated and per-entity trial balances, and prepare basic variance analyses.
Maintain vendor and customer files and documentation; ensure proper filing and retention of source documents for all companies.
Process payroll data or coordinate with payroll provider by preparing and submitting accurate timesheet/payroll inputs for multiple entities.
Assist with sales tax, payroll tax filings, and other routine compliance tasks under supervision; manage filings across jurisdictions as applicable.
Produce regular reports: AR aging, AP aging, cash position, expense reports, and simple consolidated and per-entity management summaries.
Support annual audit and tax preparation by gathering schedules and documentation for each company.
Implement and follow accounting policies, internal controls and standard operating procedures appropriate for a small, family-run multi-company group.
Communicate with family ownership, managers, vendors, and customers to resolve routine billing and payment issues; maintain a collaborative, service-oriented approach.