Data and Reporting Specialist

Ruby's Place•Castro Valley, CA

2d•Hybrid

About The Position

Ruby's Place dba Restorative Pathways (RP) is an innovative nonprofit committed to ending domestic violence, human trafficking, and violent crime through hope, advocacy and connection. Our services include emergency shelter, transitional housing, rental subsidies, mental health services, substance recovery, and wrap-around services. All our services are trauma-sensitive and client-centered and are provided at no cost to our clients. All programs are low barrier. RP is led by survivors with a focus on reflection, innovation, and connection. We believe in fostering relationships, both in our direct service work and throughout our internal work culture. We aim to cultivate a workplace that appreciates and emphasizes the voices of those most impacted by violence. We recognize these voices are vital to interrupting the cycle of violence and transforming lives towards safety, unity, and trust.

Requirements

High school diploma or GED.
Experience with HMIS strongly preferred.
Proficiency with Google Suite.
Interested in processing data for a nonprofit service agency.
Experienced in working in a mission-driven organization and in a capacity where information is sensitive in nature.
Able to work closely with staff throughout all agency departments.
Someone with the ability to prioritize and complete tasks within established timeframes.
Able to maintain confidentiality and integrity with data and comply with victims services laws.
Someone with strong computer skills and the ability to enter data into a computer quickly and accurately.
Someone with strong attention to detail and ability to think analytically.
Able to complete a background check, fingerprinting (Live Scan), and completion of all Community Care Licensing requirement documents.
Able to meet all licensing requirements of Community Care Licensing.

Nice To Haves

Experience with HMIS strongly preferred.

Responsibilities

Data entry into specified data systems for reporting requirements
Routinely complete monthly reports, maintaining organization and documentation practices
Assist System Administrator with quarterly, bi-annual and annual reporting requirements including narrative writing, data entry, and communication with staff
Assist staff with data system accounts and facilitate trainings on data system processes
Verify and edit data across multiple systems as needed
Log incomplete or missing items for correction by staff as needed
Create and maintain documentation of processes and procedures
Adhere to agency technology guidelines as well as legal and regulatory standards.
Actively participate in meetings with supervisor.
Attend all mandatory meetings including all staff meetings, team meetings and others as requested by the supervisor.
Complete functional timesheets by assigned due dates in compliance with time allocations.
Actively participate in reflective supervision sessions.
Other duties as assigned.