Curriculum Administrator

McGill University•Gatineau, QC

4d•CA$33 - CA$41•Hybrid

About The Position

Campus Outaouais, a regional site of McGill University’s Faculty of Medicine and Health Sciences, is home to an exceptional community of healthcare professionals, students from across Quebec, and staff dedicated to compassionate, evidence-based care. The MDCM program and the preparatory year in medicine in the Outaouais were first launched in August 2020, marking a historic milestone for the region, McGill, and its partners. Under the supervision of the Curriculum Component Officer, this position ensures the smooth operation and administrative support of Campus Outaouais’ teaching activities and student services in accordance with McGill University’s mission and values. It coordinates academic, administrative, financial, and operational activities related to the functioning of a decentralized Faculty of Medicine, while supporting faculty members, students, and research initiatives. The role oversees and facilitates key processes including scheduling, event and meeting coordination, financial and HR administration, records management, and campus operations such as facilities and services. Working closely with central administrative units and internal stakeholders, the incumbent identifies issues, recommends solutions, and contributes to the effective delivery and continuous improvement of academic programs, including the MDCM program. This position is located at the Outaouais Campus in Gatineau.

Requirements

Minimum of 2–3 years of relevant experience in academic administration, program coordination, or a similar role in a complex, multi-stakeholder environment.
Strong organizational and time management skills, with the ability to manage multiple priorities, meet strict deadlines, and adapt to changing demands.
Demonstrated ability to coordinate complex logistics, including scheduling, events, assessments, and academic activities.
Excellent communication and interpersonal skills, with the ability to liaise effectively with faculty, students, administrators, and external partners.
Ability to handle sensitive and confidential information with discretion and sound judgment.
Strong problem-solving skills, with the ability to identify issues and recommend practical solutions.
Experience with data management systems and attention to detail to ensure accuracy of records and reporting.
Bilingualism (English and French), both spoken and written, is required to support the Outaouais context.
Must be authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: The level of English required for this position has been assessed at a level #3 on a scale of 0-4.

Nice To Haves

Experience supporting undergraduate medical education (UGME) or working within a healthcare, university, or decentralized campus setting is considered a strong asset.
Proficiency in Microsoft Office Suite and familiarity with academic or learning management systems (e.g., myCourses, One45, MedSIS or similar) is an asset.

Responsibilities

Provides comprehensive administration of courses in the MDCM program.
Acts as the primary contact for academic staff, administrators, and students, troubleshooting issues and ensuring timely resolution.
Contributes to course outlines, course schedules, and component schedules, and coordinates course materials including preparing translation as needed.
Builds rotation schedules for clinical courses and ensures timely completion of teaching sessions.
May attend teaching activities.
Facilitates course feedback sessions and compiles evaluation results.
Oversees assessment activities and ensures accurate recording of grades.
Collaborates with assessment and systems teams to ensure assessments are uploaded to the correct platform.
Attends exams, supervises invigilators, and ensures approved accommodations are provided.
Organizes grade releases, exam viewing, failure notifications, and remedial exams or activities.
Ensures that data in relevant systems and databases is accurate and up to date.
Coordinates student absence requests in accordance with program policies.
Tracks attendance and absences to ensure students meet course completion requirements.
Liaises with counterparts on other campuses to ensure equivalency and synchronized program delivery.
Administers course related communications and responds to inquiries.
Contributes content to the student newsletter and acts as a liaison with student representatives to address concerns.
Attends information sessions, town halls, committee meetings, and program events such as orientation.
Coordinates with the Office for Student Accessibility and Achievement and the FMHS OMLA Office to coordinate accommodation requests.
Provides training and support to administrators in clinical units and supports student orientation sessions.
Provides logistical support, including obtaining recordings, validating teacher or tutor payments, supporting committees, uploading course content, and assisting students.
Ensures processes are documented and that SOPs are updated as needed.
Provides backup support to team members.
May oversee the preparation, review, and distribution of the weekly newsletter.
May assist with UGME class scheduling, external room bookings, and student absence inquiries.
Contributes to UGME projects as a subject matter expert and point person, as needed.

Benefits

Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
Competitive vacation policy
Two (2) personal days
Two (2) floating holidays
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
Paid time off over the December holiday period
Tuition waiver for regular employees and their dependents
Up to two (2) days of remote work per week where the position permits