Courtroom Assistant to Judge Cushner

About the position

Judge Quintin Cushner seeks a Courtroom Assistant in the Civil Court Division. The Courtroom Assistant provides coordination of courtroom proceedings and performs a variety of specialized legal clerical support duties related to the high volume, fast-paced operations of Civil Court Calendar. The Superior Court of the Judicial Branch of Arizona in Maricopa County is dedicated to providing a safe, fair, and impartial forum for resolving disputes, enhancing access to our services, and providing innovative, evidenced-based practices that improve the safety of our community and ensure the public’s trust and confidence in the Judicial Branch. The Superior Court in Maricopa County, one of the largest, most innovative, and progressive trial courts in the nation, seeks innovative individuals to join our team who will embrace our vision of excellence and the principles inherent in the Rule of Law...every person, every day, every time. We fulfill these principles through a culture that values fairness, respect, integrity, innovation, and safety.

Responsibilities

• Interacts directly with the public, jurors, attorneys, case managers, court staff, outside agency staff, court interpreters, MCSO deputies, and court security.
• Prepares the courtroom for hearings, coordinates courtroom actions with Courtroom Clerk, and manages the courtroom during proceedings maintaining order and integrity of the court process.
• Prepares jury room, oversees jury panels, escorts jurors to and from the courtroom, and tends to needs of the jury including answering non-legal questions.
• Assists witnesses and attorneys during proceedings, including monitoring exhibits for admission prior to publishing to the jury using e-courtroom equipment.
• Prepares e-courtroom equipment for use during hearing; coordinates the use of and runs equipment during hearing and troubleshoots technical issues.
• Utilizes court system (iCIS) check-in and printed calendar to determine whether case parties are present, obtain additional information/documents needed for court from litigants, call all parties into the courtroom, communicate cases called with courtroom clerk and the Judicial Officer.
• Prepares files for the court, distributes the court calendar, reviews files for missing information and court readiness, reviews motions for accuracy and compliance with rules of procedure; contact parties for missing information.
• Assists with case processing, setting hearings, and providing hearing dates during court proceedings.
• Performs critical data entry of hearing outcomes and results into the court system (iCIS) in real time in order to maintain updated data, modify existing records, or initiate court ordered actions.
• Utilizes court database systems to complete final upload of documents into court docket.
• Works collaboratively with other divisions to offer assistance in times of need, emergency situations, and as scheduled.
• Provides back-up coverage of Judicial Assistant duties at the direction of the Judicial Officer/court administration.
• Assists the Judicial Officer and Judicial Assistant with the calendar & other assignments by request.

Requirements

• High School diploma or GED.
• Three (3) years of progressively responsible administrative experience, preferably in a court or legal environment.
• An equivalent combination of post-secondary education may substitute on a year-for-year basis.

Nice-to-haves

• Bilingual skills in Spanish/English.
• Experience within a courtroom environment; maintaining order and integrity of the court process.
• Experience with Microsoft Outlook, Microsoft Word, iCIS, multi-line telephone systems, copy machine.

Benefits

• Generous paid time off.
• Paid sick leave.
• 10 paid holidays.
• Affordable medical, dental, and vision insurance.
• Coverage by one of several State-sponsored retirement pension plans.
• Employee assistance program.
• Wellness incentives.
• Option of life insurance, disability, a group legal plan, and pet insurance.
• Eligibility for Public Service Loan Forgiveness (PSLF) Program.