Coordinator – Licensing & Operational Support - Compliance

BFL CANADA•Montreal, QC

3d•Hybrid

About The Position

The Coordinator plays a key role in supporting licensing and compliance activities across the organization. This position manages core licensing processes, maintains accurate records, liaises with provincial regulatory bodies, and ensures the smooth execution of operational tasks that uphold our compliance standards. If you are career-minded and looking for a dynamic work environment with a growth mindset, you will love working among our team!

Requirements

Minimum of 3 years of experience in administration and coordination, ideally within a regulated or compliance‑oriented environment.
Strong proficiency in Microsoft Office, including: Excel (data tracking, spreadsheets, reporting), Word (document preparation and formatting), Outlook (email and schedule management).
Bilingual with strong verbal and written communication skills in French and in English as the candidate will be required to interact in English with stakeholders (colleagues and clients) outside Quebec.
Excellent organizational and time‑management skills, with the ability to prioritize multiple deadlines.
High attention to detail and accuracy in managing documentation and data.
Proven ability to work both independently and collaboratively with internal and external stakeholders.

Nice To Haves

Familiarity with licensing or regulatory processes (an asset).

Responsibilities

Manage all aspects of insurance licensing (Individual and Corporate), including maintaining provincial and corporate licensing records.
Facilitate the payment of licensing‑related membership fees and certifications.
Provide brokers and staff with regular updates and communications regarding licensing requirements and activities.
Act as the primary liaison with provincial Insurance Councils, ensuring timely coordination of documentation, submissions, and inquiries.
Support Designated Representatives across provinces with licensing processes for new applicants.
Coordinate training delivered by external providers to support licensing and compliance requirements.
Contribute to the development of internal procedures and remain current on regulatory changes by monitoring relevant regulatory websites.