About the position
We are currently seeking a Coordinator of A&R Administration to be part of a very busy department and work closely with A&R, Business & Legal Affairs, and the Production departments that serve 6 major record labels. If you enjoy spreadsheets, numbers, showing off your organizational skills, and assisting the creative A&R process from behind the scenes, this is the perfect job for you. Your days will include tracking important delivery paperwork, collecting and distributing audio, accounts payable activity, collaborating with artist/producer management, troubleshooting budget concerns with A&R, providing accurate and timely information to Senior Management and so much more. In this role, you will be fully responsible for all vendor maintenance activity, including vendor updates, vendor adds, guiding users with the Uniport portal registration process, collaborating with Financial Services' Vendor Team, and acting as the primary contact for new payees associated with new signings. You will work with the A&R Administration team to input Purchase Order Requests into the Uniport system and ensure timely approvals. Additionally, you will set up travel and code all costs for the recording process, analyze and administer the recording budgets for an entire roster of recording projects across various music genres, and manage all aspects of the Accounts Payable process in relation to recording budgets. Providing excellent customer service both internally and externally to all stakeholders throughout the recording process is crucial, ensuring timely payment, accuracy, and guidance throughout. You will also be responsible for filing and processing all union-related (SAG-AFTRA & AFM) contracts as applicable, conducting budget analysis, creation, and reforecasting, and managing Accounts Payable activity along with the corporate finance teams. Gathering required paperwork to ensure music is cleared for release into the marketplace, liaising with senior management and A&R regarding the recording process and creative plan, and collaborating with A&R to issue Purchase Orders and authorize expenditures are also key responsibilities. You will gather tax forms and union paperwork to ensure compliance with the Collective Bargaining Agreement, prepare reports and project summaries as requested by various departments, provide information as requested by the Royalties team, assist the VP with monthly financial forecasting of project spend, and ensure accurate record-keeping for proper documentation to indemnify the corporation. Lastly, you will collect, deliver, and vault audio masters for each project.
Responsibilities
- Fully responsible for all vendor maintenance activity: vendor updates, vendor adds, guiding users with the Uniport portal registration process, collaborate with Financial Services' Vendor Team, and act as the primary contact for new payees associated with new signings.
- Work with A&R Administration team to input Purchase Order Requests into the Uniport system and ensure timely approvals.
- Set up travel and code all costs for the recording process.
- Analyzing and administering the recording budgets for an entire roster of recording projects in a variety of music genres.
- Managing all aspects of the Accounts Payable process in relation to recording budgets.
- Providing excellent customer service both internally and externally to all stakeholders throughout the recording process; ensuring timely payment, accuracy, and guidance throughout.
- Filing and processing of all union-related (SAG-AFTRA & AFM) contracts as applicable.
- Budget analysis, creation, and reforecasting.
- Manage Accounts Payable activity along with the corporate finance teams.
- Gathering required paperwork to ensure music is cleared for release into the marketplace.
- Liaise with senior management and A&R regarding the recording process and creative plan.
- Collaborate with A&R to issue Purchase Orders and authorize expenditures.
- Gather tax forms and union paperwork to ensure compliance with the Collective Bargaining Agreement.
- Prepare reports and project summaries as requested by various departments.
- Provide information as requested by the Royalties team.
- Assist the VP with monthly financial forecasting of project spend.
- Ensure accurate record-keeping for the purposes of proper documentation to indemnify the corporation.
- Collect, deliver and vault audio masters for each project.
Requirements
- Able to quickly gain proficiency in the proprietary systems (i.e., Uniport, R2 label copy system and Studio Hub).
- Excellent understanding of basic Accounts Payable procedures.
- Familiarity with budgeting, preferably in the recording industry.
- Advanced knowledge of Excel (using financial formulas and creating spreadsheets).
- Solid data entry skills with a very strong attention to detail.
- Superior organizational and time-management abilities.
- Ability to multi-task on several projects at once.
- Experience in an A&R Administrator or similar role. Experience in the music industry preferred.
- College Degree Required.
Benefits
- Comprehensive medical, dental, vision, and FSA options.
- 100% coverage for out-patient mental health services.
- Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year).
- A lifetime fertility support allowance of $30,000 to plan participants.
- Student Loan Repayment Assistance and Tuition Reimbursement.
- 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation.
- Flexible Paid Time Off (PTO) for exempt employees.
- 3-weeks PTO for non-exempt employees.
- 2-weeks paid Winter Break.
- 10 Company Holidays (including Juneteenth and Wellbeing Day).
- Summer Fridays (between Memorial Day and Labor Day).
- Generous paid parental leave for every type of parent.
