Coordinator 1- Transport Administration
About The Position
The Coordinator 1 – Transport Administration plays a critical role in supporting the efficient operation of the department. The Coordinator 1 involves coordinating administrative tasks, facilitating communication, maintaining records, and providing assistance to team members and stakeholders. The Coordinator 1 contributes to the overall effectiveness and success of the department by ensuring smooth coordination and execution of activities. In line with HISD’s high-performance and service-driven mission, the Coordinator 1 collaborates closely with drivers, dispatchers, fleet teams, and school administrators to uphold safety, improve service delivery, and support continuous improvement. This position also plays a key role in cultivating a culture of professionalism, accountability, and operational excellence across the transportation team.
Requirements
- At least 5 years’ experience in school bus transportation services or district/central office of a large urban school district.
- Valid Texas driver’s license with applicable insurance coverage.
- Standard office equipment, including personal computer and peripherals.
- Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.
- Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching.
- Ability to carry and/or lift less than 45 pounds.
- Work with frequent interruptions, maintain emotional control under stress, fast-paced.
Nice To Haves
- Bachelor’s degree
Responsibilities
- Coordinate and support daily administrative and operational activities for the Transportation Department, ensuring alignment with departmental goals and leadership priorities.
- Serve as a central point of contact for internal and external stakeholders, responding to inquiries and providing guidance on transportation policies, procedures, and services.
- Coordinate and distribute communications from department leadership, ensuring timely, accurate, and consistent messaging to stakeholders including parents, drivers, and school administrators.
- Facilitate cross-functional coordination by working with leadership, school staff, and transportation personnel to address service needs, resolve concerns, and support operational efficiency.
- Track, monitor, and follow up on action items, projects, and departmental initiatives to ensure timely completion and accountability.
- Identify potential operational issues or risks and escalate concerns appropriately while supporting resolution efforts to minimize service disruptions.
- Coordinate meetings, trainings, and events by managing schedules, preparing materials, and ensuring all logistical needs are met.
- Maintain and manage departmental records, reports, and databases, ensuring accuracy, organization, and compliance with confidentiality standards.
- Support data tracking and reporting efforts related to transportation operations, including compiling information for leadership review and decision-making.
- Perform general administrative functions such as supply management, inventory tracking, and office coordination to ensure efficient daily operations.
- Perform other job-related duties as assigned, contributing to the overall success of transportation services and a student-focused service delivery model.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
