Contracts Coordinator

About the position

Mattamy Homes is the largest privately owned homebuilder in North America, with 45-plus years of history across the United States and Canada. Every year, Mattamy helps more than 8,000 families realize their dream of home ownership. In the U.S., Mattamy is represented in 12 markets - Charlotte, Dallas, Jacksonville, Naples, Orlando, Phoenix, Raleigh, Sarasota, Southeast Florida, Southwest Florida, Tampa, and Tucson.

Responsibilities

• Handle all administrative duties assigned by VP of Sales and Area Sales Managers
• Update Sales and Closings recap for the week
• Administer and track all aspects of sales contracts, addendums and change orders, customer deposits, closings and customer care.
• Review for accuracy and process sales contract paperwork and assist in maintaining accuracy and completion on closing backlog and contingency reports.
• Administer and track all aspects of initial sales contracts and subsequent items received including but not limited to: Options Addendums, Additional Deposits, Contract Addendums and Change Orders etc.
• Scans, Saves and Distributes initial sales contracts and subsequent items received including but not limited to: Options Addendums, Additional Deposits, Contract Addendums and Change Orders etc. to Lender, Closing Agent and New Home Consultant
• Reviews, Scans and Distributes initial SPEC/QMR paperwork and subsequent changes received including but not limited to: Options Addendums, Change Orders etc.
• Assists in maintaining accuracy on Closing Report, Backlog Report, Hold Report, Outstanding Items Report and Contingency Reports
• Assists with sales training
• Process Cancellation files
• Manage third party inspections
• New sold starts - enter in JDE all pertinent details related to contract.
• Communicate with NHCs, Title and MHF.
• Other duties as needed.

Requirements

• High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience
• Strong verbal and written communication skills
• Multi-task oriented
• Strong organizational skills
• Must be proficient in Microsoft Office and JDE (or similar)
• Critical thinking and problem-solving abilities
• Ability to work well under pressure and consistently meet deadlines
• A solid understanding of confidentiality and possess the ability to maintain extreme confidentiality on dealing with sensitive corporate issues
• Exceptionally polished and professional

Benefits

• 3 weeks of company paid vacation + 1 week of company paid time off + 1 week of sick time
• Health, Dental and Vision Insurance
• Life Insurance and Short/Long Term Disability
• Flex Spending, 401K with Company Matching and Tuition Reimbursement
• Entertainment Discounts, Employee Home Ownership Program and Company-wide Volunteer Program