Contracts Assistant

Proliance Surgeons•Seattle, WA

3d•$21 - $34

About The Position

As part of Proliance’s Vendor Contracting team, the Contracts Assistant will support the contract lifecycle management process by reviewing relevant sections of executed contracts, ensuring accurate and timely uploads to the Proliance’s contract management system, and assisting with tracking key contract milestones, including renewals, amendments, and terminations. The ideal candidate will have strong administrative skills, keen attention to detail, and the ability to collaborate with stakeholders to ensure compliance with contracting policies and procedures.

Requirements

Associate or Bachelor’s degree
Excellent communication and interpersonal skills.
Strong attention to detail and ability to review and interpret contract language.
Strong organizational and analytical skills.
Ability to handle multiple tasks and prioritize work.
Proficient in Microsoft Office Suite.
Ability to work independently and as part of a team in a fast-paced environment.
Demonstrates compassion for colleagues and sustains collegiality in a high-performance culture.
Uses excellent judgment to make well-informed decisions and minimize risk.
Maintains focus on the mission and core values of the organization.
Listens with sensitivity and openness to feedback.
Actively seeks and remains open to constructive feedback.
Anticipates communication needs and provides proactive updates.
Strong communication skills, clearly articulates ideas, thoughts, and questions.
Takes responsibility for customer and peer satisfaction, anticipating needs and providing exceptional service.
Consistently demonstrates empathy and support for others' needs.
Completes tasks efficiently, meeting or exceeding expectations.
Proactively anticipates potential problems and takes corrective action.
Sets high standards for personal performance and continually seeks improvement.
Demonstrates strong planning and project management skills.
Organizes multiple tasks, prioritizing effectively in a dynamic environment.
Proactively solves challenges and adds value to the workflow.
Builds positive relationships with internal and external teams.
Adapts to changing circumstances and manages ambiguity well.

Nice To Haves

Healthcare experience preferred
Contract management or legal experience - heavily preferred

Responsibilities

Review relevant sections of executed vendor contracts to extract and document key contract terms and obligations.
Accurately upload executed contracts and related documents into Proliance’s contract management system for tracking and reporting.
Maintain and update contract records, ensuring all contract lifecycle events (e.g., renewals, amendments, and terminations) are properly tracked.
Assist in monitoring contract expiration and renewal dates.
Collaborate with internal (internal departments) and external (vendors) stakeholders to ensure proper contract documentation.
Assist with contract audits or requests by retrieving and organizing contract documents as requested.
Maintain confidentiality and handle sensitive contract information with discretion.
Perform other administrative tasks as needed to support the Vendor Contracting team.