Kitchell - Riverside, CA
posted 7 days ago
About the position
Kitchell seeks an experienced and dedicated Contracts and Procurement Manager to join our Southern California region in Riverside and build a long-term career at one of the most innovative and growth-oriented building companies in the United States. Ensuring consistent management of all procurements, proposals, and contracts. This generally includes oversight and the administration of the contracting process, as well as development of specific standards for consultant procurements, bidding and submission, contract negotiations and document management. The Contract Manager's role in the contract development process requires close collaboration with various departments, including operations, project management, finance, construction management, program, and project teams as well as the client's necessary departments/entities. This position is a Program based position working as an owner's representative. It is not for the corporation. This role could lead to further growth in contracts and procurement and/or further career opportunity in project management.
Responsibilities
- Oversees organizational contract development and management activities and enforces organizational principles of integrity and compliance
- Ensures that contracts and proposals are properly entered into organizational databases and securely maintained
- Develops standards for consultant procurements and leads RFQ/RFP process for clients and team
- Develops standards for contracts, including presentation of budget, payment terms, general language and provisions
- Conducts contract strategy meetings to identify issues and client requirements, facilitate pricing discussions, and obtain senior management input on timelines and deliverables
- Drafts contractual provisions based on strategy discussions, senior management input, and organizational needs and expectations
- Ensures accuracy and appropriateness of contract text and attachments
- Interfaces with insurance companies regarding adequacy of coverage and purchasing needs
- Serves as primary organizational contact during contract negotiations
- Engages relevant stakeholders in negotiation decisions involving legal or regulatory requirements, contract standards and cost targets
- Develops and executes negotiation strategies that minimize potential losses and benefits the organization's performance
- Maintains deadlines on deliverables and communicates on an ongoing basis with business partners and internal clients about contractual issues
- Reviews contractual performance of both parties to ensure compliance with terms and to identify conflicts or changes requiring resolution at contract renewal
- Interfaces with business and/or client's legal team to ensure contract, procurements, etc. are carried out in accordance with all applicable laws and regulations as well ensures proper negotiations and settlements are reached
- Interfaces with program and project team members on all things procurement and contract during the lifecycle of a project
- Prepares board docket items related to contracts and/or purchases
- Interfaces with finance department to ensure contract and PO values are accurate and updated
- Manages and administers the contract workflow process
- Coordinates preparation of contract amendments, change orders and other modifications to contract agreements
- Other duties as assigned
Requirements
- Bachelor's degree in business, construction management or related field is strongly preferred
- Ten or more years of experience in contract management is preferred (education may substitute for experience)
- Prior work experience in a contract management role, such as purchasing, or contracting is preferred
- Preference will be given to candidates experienced working in California K-14 education market
- Experience in applying organizational standards when developing requests for proposals, negotiating terms, and drafting contracts is required
Nice-to-haves
- Familiar with public contract codes and education codes is preferred
- Familiar with various procurement and project delivery models, such as Design-Build, Design-Bid-Build, CM at Risk, and JOC
