Contract Specialist - Hybrid (2 days remote)

Agrace • Madison, WI

4d • Hybrid

About The Position

Agrace, a nationally recognized nonprofit leader in hospice and palliative care, is seeking a Contracting Specialist to manage the overall contracting workflow between Agrace and external partners. This role involves managing contract intake, review, negotiation, execution, and retention processes. The Contracting Specialist will work closely with Operational Leaders across the organization to establish necessary contractual relationships and provide education on contracting policies and processes. This is a full-time position (1.0 FTE, 40 hours/week) with a hybrid work arrangement, requiring 3 days in the office and allowing 2 days remote work. The role is based in Madison, WI.

Requirements

• Bachelor’s degree in contract management, business administration or equivalent combination of education and relevant work experience
• 5+ years contracting administration experience
• Experience in business law and contract negotiations
• Ability to quickly grasp Agrace’s service offerings, strategies, and business operations
• Excellent written, oral, and interpersonal skills and the ability to interface with and gain respect of stakeholders at all levels
• Strong business acumen; ability to exercise good business judgment
• Ability to identify and present recommendations on open contract issues to management and collaborate on seeking resolution
• Ability to work in a high-paced environment handling multiple tasks at the same time
• Superior organizational skills to maintain order of files and prioritize work
• Excellent attention to detail and ability to consistently produce a high-quality work product under tight deadlines
• Proficiency in Microsoft Word, Excel, Outlook, Adobe Acrobat Pro, and PowerPoint
• Ability to work independently and prioritize workload to complete projects with minimal direction
• Ability to be flexible in time and task to meet organizational needs
• Ability to maintain confidentiality about patients, families, caregivers, staff, donors, and organizational intellectual property

Nice To Haves

• Paralegal certification
• Exposure to SharePoint, Microsoft Teams, and Cobblestone contracting software

Responsibilities

• Serve as the main point of contact for the review of customer paper and non-standard customer-requested changes, acting as a liaison with finance, operational leadership, and external legal.
• Draft, review, and lead negotiations to complete contracts.
• Advise operational team members regarding key commercial and legal considerations.
• Assist with the interpretation of existing contract language and contract strategies.
• Manage and maintain accurate records of contract agreements, renewals, and terminations within the contract management software.
• Ensure contract quality and effectiveness by collaborating with internal departments to understand critical business objectives.
• Identify and mitigate contractual risk through adherence to policies, compliance and financial controls, and the application of sound business judgment.
• Maintain and oversee agreement templates to ensure accuracy and compliance with changing regulatory requirements.
• Keep current on best practices related to contract structure, legal terms, and laws that may affect Agrace’s relationship with its partners.
• Develop and maintain policies and procedures for the contract lifecycle.
• Identify and implement improvements to the contract lifecycle management process, including the expansion of features within the contract management software system.
• Coordinate with the Education Department to develop and maintain training materials for Contract Owners on both the overall contract lifecycle and job-specific responsibilities within the lifecycle.

Benefits

• Competitive pay with free parking reimbursement
• Health, dental, and vision insurance for employees who are hired for 28+ hours per week (.7 FTE +)
• Retirement plans with employer matching
• Generous Paid Time Off (PTO) and holiday paid time off
• Comprehensive onboarding, mentorship, and career development

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level