Contract Management Specialist 1 or Trainee 1 or 2 (NY HELPS)

$52,198 - $82,656/Yr

State of New York - Albany, NY

Full-time - Entry Level

Remote - Albany, NY

Executive, Legislative, and Other General Government Support

About the position

The Contract Management Specialist 1 or Trainee 1 or 2 position at the New York State Office of Temporary and Disability Assistance involves managing contracts and related budgets within the NY HELPS program. This role is essential for ensuring compliance with state laws and regulations while facilitating the procurement of services and commodities necessary for program operations. The position offers opportunities for professional growth and is part of a diverse workforce initiative.

Responsibilities

• Develop Request for Proposals (RFP) and Information for Bids (IFB)
• Assist with contract development and negotiations
• Prepare contract amendments and extensions
• Acquire commodities, services, and technologies that enable programs to fulfill their respective missions while ensuring fair and open competition
• Conduct successful procurements from start to finish
• Ensure that procurements, purchases, and contract transactions comply with all NYS laws, rules, regulations and guidelines
• Coordinate the contract approval process internally and externally with the NYS Office of the Attorney General (OAG) and Office of the State Comptroller (OSC)
• Review contractor vouchers to ensure that all contract work submitted for payments are compliant with contractual payment provisions
• Work with staff in Finance and Budget to resolve payment issues and keep the supervisor apprised of any possible problems
• Receive and review Agency Purchase requests and facilitate contract administration through the Statewide Financial System (SFS)
• Maximize participation in and compliance with the Minority and Women-Owned Business Enterprises (MWBE) program
• Maximize participation in and compliance with the Service-Disabled Veteran-Owned Businesses (SDVOBs) program

Requirements

• For Trainee 1: A bachelor's or higher degree
• For Trainee 2: A bachelor's degree and one year of professional experience managing contracts and related budgets
• For Full Performance Level: A bachelor's degree and two years of professional experience managing contracts and related budgets
• Substitution: A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience
• Eligible for a lateral transfer or eligible for transfer under Section 70.1 of the Civil Service Law by having one year of permanent competitive service in an appropriate title

Nice-to-haves

• Experience with fiscal management, including bidding, payment, analysis, and fiscal reporting
• Knowledge of contract development and execution processes
• Familiarity with compliance regulations regarding MWBE and SDVOB programs

Benefits

• Telecommuting options up to 50%
• Diverse workforce initiatives
• Professional development opportunities