Contract Administrator

Genuine Parts Company•Birmingham, AL

19d

About The Position

Under general supervision, the Contract Administrator is responsible for the administration of contracts, subcontracts, consulting agreements, and reporting. This role involves preparing and administering routine correspondence, negotiation memorandum, summaries, source selection, cost/price analysis, and other supporting documentation in compliance with Federal laws, regulations, guidelines, prime contracts, and best business practices. The administrator will also prepare, organize, and maintain an electronic database for Agreements, Contract or Subcontract files to ensure they are properly recorded, filed, and available for internal and external audits. Additionally, the role includes reviewing Annual Representations, Certifications, and Other Certifications for compliance, and is responsible for the entire lifecycle of the assigned contract or subcontract, including defining requirements, researching opportunities, and closeout processing. The position also helps identify, develop, and deploy key metrics to drive the contracts organization to higher levels of overall performance, reviews and coordinates company agreements for compliance with special provisions, terms, and conditions, and performs initial reviews of certain contract documents such as non-disclosure agreements, statements of work, amendments, and other agreements as directed by procurement. The Contract Administrator will also conduct initial reviews of various contracts to assess transaction complexity, ensure all necessary information from business stakeholders has been obtained, and initiate certain draft revisions.

Requirements

Understanding of common contractual terms and practices
Highly organized and strict attention to detail
Excellent follow-through and ability to find and utilize all resources available
Ability to prioritize assignments and work effectively under time constraints
Ability to communicate effectively and tactfully with persons on all levels, in-person, in email and on the telephone

Responsibilities

Prepares and administers routine correspondence, negotiation memorandum, summaries, source selection, cost/price analysis, and other supporting documentation in compliance with Federal laws, regulations, guidelines, prime contracts, and best business practices.
Prepares, organizes, and maintains electronic database for Agreements, Contract or Subcontract files to ensure they are properly recorded, filed, and available for internal and external audits.
Reviews Annual Representations, Certifications, and Other Certifications for compliance.
Responsible for the entire lifecycle of the assigned contract or subcontract, including defining the requirements, researching opportunities, and closeout processing.
Helps identify, develop and deploy key metrics to drive the contracts organization to higher levels of overall performance.
Reviews and coordinates company agreements for compliance with special provisions, terms, and conditions to ensure compliance with appropriate laws, regulations, and company business unit procedures.
Performs initial review of certain contract documents, such as non-disclosure agreements, statements of work, amendments and other agreements as directed by procurement.
Conducts initial reviews of various contracts to assess transaction complexity, ensures that all necessary information from business stakeholders has been obtained and initiates certain draft revisions.
Performs other duties as assigned.