Construction Operations Coordinator

Groundworks•Canyon Lake, TX

3d•Onsite

About The Position

The Construction Project Coordinator plays a pivotal role in providing support to Eco Soil operations through project setup, permitting, billing, forecasting coordination, and system management across BuilderTrend and Microsoft Business Central. This role partners closely with Sales, Operations, Project Management, and Finance to support accurate project execution, revenue tracking, and operational reporting.

Requirements

1-2 years of administrative support experience, preferably in field construction, working with commercial contractors.
Excellent communication and interpersonal skills, including verbal and written communication.
Intermediate computer skills utilizing Excel, Word, PowerPoint, Outlook, Adobe (pdf editing).
Knowledge of office management systems and procedures.
High attention to detail and problem-solving skills.
Strong Microsoft Excel skills including pivot tables, reconciliation logic, and upload templates
Experience preparing ERP upload data, preferably within Microsoft Business Central
Understanding of forecasting, AR processes, and month-end support
Dedication to providing excellent customer service

Nice To Haves

Commercial construction or specialty trade experience
Advanced BuilderTrend experience including forecasting, invoicing, workflow management, and reporting
Experience within private equity-backed organizations
Exposure to Domo, Procore, or similar project management systems

Responsibilities

Manage sales leads, customer profiles, job setup, and document repositories within BuilderTrend
Configure project details and assign jobs to Project Managers
Maintain sales pipeline reporting and injection start dates
Manage STEERS permitting, permit submissions, approvals, and inspections
Track permitting timelines and coordinate project closeouts
Manage change orders and forecasting updates within BuilderTrend and Excel
Maintain alignment between sales, forecasting, and operational reporting
Partner with the Branch Finance Manager to support reporting accuracy
Issue invoices and manage AR follow-up activities
Maintain aging reports, collection notes, and customer communication
Submit payment applications through customer platforms including Procore, KB Patrol, and Pulte
Update weekly revenue, KPI metrics, and production reporting
Assist with month-end revenue reconciliation and discrepancy resolution
Support forecasting accuracy with branch leadership and Finance
Research and report operational discrepancies to the Branch Finance Manager
Manage warranty records, lot reporting, and post-injection documentation
Review post-injection invoices and proposals