Construction/Millwork Buyer

Digifabshop & CWK Associates•City of Albany, NY

8d•$65,000 - $85,000•Onsite

About The Position

The Buyer at Digifabshop/CWKA works with Project Management, Operations, Finance and Leadership Teams to provide a broad spectrum of support in the daily execution of project-specific purchasing and management of vendor relationships. Digifabshop & CWK Associates are pioneering firms at the forefront of digitally intensive custom architectural fabrication. We specialize in bringing one-of-a-kind projects to life, embracing complex geometric, fabrication, and logistical challenges to create what has never been built before. Our work leverages advanced algorithms and robotics to create structures with precision and efficiency.

Requirements

Project Buying: 2 years (Required)
Commercial construction: 2 years (Required)

Nice To Haves

Millwork/Construction Industry knowledge and work experience.
Previous Project Management and/or Project Buying experience.
Proven success in Negotiating Payment terms, pricing, and better lead-times.
Experience working in an ERP System.
Epicor experience a plus.
Experience working in a fast-paced, challenging environment.
Able to hold vendors accountable to product availability, pricing, and payment terms.
Able to work with multiple adjacent teams, including Finance/Operations, Project Management, Receiving, and Engineering, while also being able to work independently as needed.
Successful in completing tasks by established deadline.
Project Management: 1 year (Preferred)
ERP systems: 1 year (Preferred)

Responsibilities

Attend Biweekly Project Meetings to understand scope of work, schedule, and materials/services needed.
Work with Project Manager and Lead Engineer to identify material budgets, specifications, and lead times for specialty and large purchases.
Research, evaluate, and analyze specifications and requirements for custom items and commodity bids to determine optimal procurement methods.
Consult with internal Teams on product usage.
Expand supplier base and develop knowledge of available materials offered by vendors.
Compare pricing, evaluate payment terms, and determine best lead-time/availability.
Review pending orders with project teams and suggest alternative products with better pricing, availability, or lead times.
Negotiate with vendors for better lead-times and pricing.
Track materials ready for purchase via the company’s ERP system and coordinate with project teams on material needs.
Write purchase orders to secure materials/products on time.
Serve as a resource for Estimating and Project Management regarding material procurement, vendor performance (price, quality, schedule).
Submit requests for quotes for materials and supplies.
Retain quotes for future negotiations.
Participate in project handoff meetings to understand material needs, review schedule, budget, and establish purchasing guidelines.
Determine purchases requiring more information and gather necessary documentation (drawings, specifications, previous quotes).
Build and maintain good vendor relationships and fluid communication.
Onboard new suppliers, negotiating payment terms, insurance requirements, and lien waivers.
Create accurate Purchase Orders with clear identification of items or services.
Code line items into Epicor and execute with the selected vendor.
Communicate potential material issues (cost and schedule) to respective team members.
Discuss short- and long-term project material purchasing with Operations and Project Management.
Review material costs to date compared to established budgets and report progress.
Prepare and execute custom material ordering, reviewing with engineering and project management for accuracy.
Get all orders over $10,000 signed off by the project manager.
Establish and negotiate credit terms with vendors.
Improve financial flexibility by negotiating better terms with vendors.
Review materials with Shipper/Receiver upon arrival, evaluate quality, react to damages/inconsistencies, and rectify with vendors.
Work with management and the Finance Director on vendor payment issues.
Ensure pricing accuracy by working with multiple vendors.
Negotiate shipping costs and determine suitability for the schedule.
Present alternates when product is not available.
Request, collect, and organize documentation for LEED projects.
Maintain FSC material recordkeeping.
Maintain a positive attitude.
Perform quality control checks on all incoming and outgoing documentation.
Maintain clear communication with everyone, including expectations and accountability.
Track the status of pending orders and relay information to the team.