Community Manager at Orchard Ridge

Neighborly Ventures•Salem, OR

3d•$26 - $32•Onsite

About The Position

Neighborly Communities is seeking a Community Manager to join their team at Orchard Ridge Apartments. This role is crucial in supporting the operations of Neighborly Communities' residential multi-family properties, working closely with the Senior Community Manager and the Regional Director of Operations. The Community Manager will be responsible for managing the property through various administrative tasks, ensuring compliance with fair housing laws, overseeing staff, assisting in financial operations, directing property maintenance, and delivering exceptional customer service to residents, all while embodying the organization's core values.

Requirements

Ability to manage difficult or emotional customer situations using the outward mindset.
Excellent verbal and written communication skills.
Excellent time management skills with a proven ability to meet deadlines.
Motivated to respond promptly to customer needs; Solicits customer feedback to improve service.
Strong communication, organizational, and time management skills.
Thorough knowledge of Fair Housing Guidelines.
Low Income Fair Housing Guidelines (if applying to an affordable property).
Ability to act with integrity, professionalism, and confidentiality.
Proficiency in Microsoft Office suite, PM Software, Tenant Tech.
Ability to interact with others, placing a strong emphasis on the concepts of the Outward Mindset.
Skilled at handling multiple competing priorities and deadlines while paying close attention to detail.
Associate’s degree in Property Management with a minimum of 1 year of relevant experience, or High school diploma and two (2) years relevant experience in multi-family property management.
At least two (2) years of management experience, with an emphasis in managing Property Management staff preferred.
Fair Housing certification.

Nice To Haves

Emphasis in managing Property Management staff preferred.

Responsibilities

Oversee the scheduling, assignments, and daily workflow of team members in the department.
Complete constructive and timely performance evaluations.
Prepare and conduct 3A+ SAM meetings with your direct reports.
Manage your direct reports in accordance with 3A+ principles.
Oversee the administration, improvement, maintenance, and daily operations of the assigned Neighborly Communities’ properties.
Maintain a thorough understanding of and adherence to all fair housing regulations and ensure compliance.
Address and resolve operational and residential issues that may arise from residents, vendors, and other parties.
Deliver exceptional customer service to residents, aiming to exceed their expectations.
Maintain regular and reliable on-site/in-office attendance according to the attendance policy outlined in the personnel manual.
Prepare and submit necessary reports in a timely manner, which may include performance standards, asset management reports, budget reports, and delinquency reports.
Follow the community's operational policies and procedures for various tasks, such as processing monthly lease expirations and renewals, conducting market surveys, generating weekly census reports, screening applicants, managing application processes, auditing resident files, and coordinating move-in/out procedures.
Input all vendor information accurately, ensuring all required details are present. Act as an advocate for the property when working with vendors, considering appropriate bidding and services.
Coordinate and facilitate Safety Meetings in conjunction with the Service Manager and ensure OSHA compliance.
Help plan and execute resident retention events.
Serve as a resource for all team members, both in the office and maintenance, ensuring that each team member completes and reports their 3A+ SAMs and adheres to all operational policies and procedures.
Maintain expertise in all property management platforms, including but not limited to ResMan, Tenant Tech, Leonardo, and SharePoint.
Demonstrate self-accountability by scheduling, preparing for, and conducting a monthly 3A+ SAM meeting with your supervisor, and report the outcomes of these meetings to Human Resources.
Familiarize yourself with the job descriptions of the individuals you supervise.
Embrace the principles of the Outward Mindset.
Complete all assigned training through GraceHill and any other required classes or seminars, such as Outward Mindset Gatherings, Outward Performance, and other relevant training courses.
Perform any other related duties as assigned by management.