ABM - San Juan, PR

posted 14 days ago

Full-time - Entry Level
San Juan, PR
Administrative and Support Services

About the position

The Clerk/Administrative Assistant assists with the administration of the day-to-day operations of the facility assigned to. This role carries out responsibilities in various functional areas including departmental inquiries, invoices, payment requests, business documentation, and general clerical duties. The Administrative Assistant is responsible for supporting an administrative professional to help them stay organized and complete tasks that allow them to focus on more advanced responsibilities. Duties include organizing meetings for Administrators, greeting office visitors, and composing documents on behalf of Administrators. The position requires managing a high level of confidential information.

Responsibilities

  • Answer phones and greet visitors.
  • Schedule appointments and maintain calendars.
  • Schedule and coordinate staff and other meetings.
  • Collate and distribute mail.
  • Prepare communications, such as memos, emails, invoices, reports, and other correspondence.
  • Write and edit documents from letters to reports and instructional documents.
  • Create and maintain filing systems, both electronic and physical.
  • Manage accounts and perform bookkeeping.
  • Perform miscellaneous duties as assigned.
  • Support Recruiting diligence.
  • Support time keeping process.
  • Liaison communication with client and project manager.
  • Comply with all safety, security, compliance and quality standards and procedures established by the Company, Clients, and regulatory authorities.

Requirements

  • Ability to walk or stand.
  • Ability to work at the desk and sedentary.
  • Constant use of computers for prolonged periods.
  • Ability to bend, reach for objects at height, and lift up to 15 pounds of weight.

Benefits

  • Comprehensive benefits package offered by ABM.
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