City Clerk

City of Alhambra•Alhambra, CA

3d•Onsite

About The Position

Under general direction, plan, organize and direct the activities of the Office of the City Clerk as determined by and in accordance with the Alhambra City Charter and relevant ordinances and laws of the State of California not in conflict with such Charter. Supervision is provided by the City Manager or Assistant City Manager. Essential job functions may include, but are not limited to, the following: Serve as manager of the Office of the City Clerk, direct the implementation of goals, objectives, policies, procedures and work standards for the Clerk's office and prepare and administer its budget; attend all meetings of the City Council; prepare and post meeting agendas and minutes; record, maintain and disseminate all Council actions relative to ordinances, resolutions, contracts, correspondence and reports; plan, organize and direct the conduct of municipal elections; ensure the legality of the proceedings in accordance with State and local election laws; ensure compliance with a wide variety of laws pertaining to municipal elections; plan, organize, assign, direct, evaluate and review the work of assigned staff; train assigned and other City staff, as required; oversee and coordinate City's boards and commissions program; receive and track Public Records Act requests and coordinate responses; oversee and maintain the City's records management program and systems for retrieval and the systematic retention, transfer, retirement or disposal of records in all City departments, except Police; establish and maintain records management procedures; ensure compliance with a wide variety of laws pertaining to public records; ensure compliance with a wide variety of laws pertaining to the Political Reform Act (Fair Political Practices Commission compliance); maintain and update conflict of interest code policy and procedures; has charge and custody of the City Seal; perform special studies and related duties as assigned as well as such other duties as required by the Charter or by the laws of the State and ordinances not in conflict with such Charter; and perform other related duties as assigned.

Requirements

Graduation from an accredited college or university with a Bachelor's degree in public administration, political science or a related field
Six years of increasingly responsible experience in a City or County Clerk's Office, including experience related to the administration of elections and some supervisory experience
Knowledge of applicable laws, ordinances, and codes related to the work, including those related to election laws and procedures
Knowledge of computer applications related to information storage and retrieval, document imaging, statistical analysis and electronic document and records management
Knowledge of principles and practices of supervision, training, and staff development
Ability to coordinate the Citywide agenda process
Ability to exercise effective judgment within established guidelines
Ability to communicate effectively with staff, elected officials, lobbyists, legislators, and other government officials
Ability to communicate technical information including complex rules, regulations, legislation, and laws in a manner that is appropriate for the intended audience
Ability to understand questions and provide information and materials, as required, and in accordance with applicable laws
Ability to make effective presentations using a variety of presentation techniques and methods
Ability to work effectively in time-sensitive situations and meet deadlines
Ability to coordinate multiple projects and complex tasks simultaneously
Ability to develop and administer program budgets
Ability to establish and maintain effective working relationships with City departments, City Council, public and private entities and the public
Possession of a valid Class C California driver's license and the ability to maintain a satisfactory driving record

Nice To Haves

A Master's degree is highly desirable
Certification, or work towards certification, from the International Institute of Municipal Clerk as a Certified Municipal Clerk
Ability to obtain a Certified Municipal Clerk Certificate within twelve months of appointment

Responsibilities

Serve as manager of the Office of the City Clerk, direct the implementation of goals, objectives, policies, procedures and work standards for the Clerk's office and prepare and administer its budget
Attend all meetings of the City Council; prepare and post meeting agendas and minutes
Record, maintain and disseminate all Council actions relative to ordinances, resolutions, contracts, correspondence and reports
Plan, organize and direct the conduct of municipal elections; ensure the legality of the proceedings in accordance with State and local election laws; ensure compliance with a wide variety of laws pertaining to municipal elections
Plan, organize, assign, direct, evaluate and review the work of assigned staff
Train assigned and other City staff, as required
Oversee and coordinate City's boards and commissions program
Receive and track Public Records Act requests and coordinate responses
Oversee and maintain the City's records management program and systems for retrieval and the systematic retention, transfer, retirement or disposal of records in all City departments, except Police
Establish and maintain records management procedures
Ensure compliance with a wide variety of laws pertaining to public records
Ensure compliance with a wide variety of laws pertaining to the Political Reform Act (Fair Political Practices Commission compliance)
Maintain and update conflict of interest code policy and procedures
Has charge and custody of the City Seal
Perform special studies and related duties as assigned as well as such other duties as required by the Charter or by the laws of the State and ordinances not in conflict with such Charter
Perform other related duties as assigned