Cayuse Holdings - Arlington, VA

posted about 1 month ago

Full-time - Mid Level
Onsite - Arlington, VA
251-500 employees

About the position

The Chief of Staff / Project Coordinator will support a Senior Executive leader in the Department of State, Bureau of Diplomatic Security. This role involves managing administrative tasks at a senior executive level, including meeting support, project scheduling, budgeting, and logistics. The position requires a high level of service, discretion, and the ability to handle multiple projects in a fast-paced environment, while contributing to high-level decision-making processes.

Responsibilities

  • Support executives and project teams by managing and facilitating executive tasks including scheduling meetings, creating meeting notes, performing advanced follow-up on action items and creating presentations with some graphic design support.
  • Develop presentations and other project related documents and reports.
  • Work as a cooperative and collaborative member of a high performing team including 300 other staff.
  • Provide high level of quality service consistently.
  • Anticipate customer service needs using sound judgment.
  • Manage schedules, prioritize tasks, and maintain an efficient workflow.
  • Coordinate, track progress, and ensure that deadlines are met, often working closely with various teams updating Senior Leadership.
  • Conduct thorough research on technology trends, vendors, and best practices, providing valuable insights to leadership.
  • Act as the primary liaison among administrative teams across the directorate, facilitating communication and information sharing.
  • Maintain confidentiality and exercise discretion in all communications.

Requirements

  • 8 years of executive support experience, preferred.
  • 5+ years of experience with assisting federal government executives.
  • 2+ years of experience leading projects and assisting executives.
  • Must be experienced in Microsoft Office Suite of tools including MS Word, PowerPoint and Excel.
  • Knowledge of SharePoint is desirable but not required.
  • Must possess problem-solving skills and flexibility to adjust to changing priorities and demands.
  • Exceptional communication skills, both oral and written.
  • Proficient in Microsoft and Adobe toolsets, including Excel, Word, PowerPoint, Acrobat, etc.
  • Proficiency in managing one's own time as well as the time of leadership.

Nice-to-haves

  • Knowledge of basic cybersecurity principles to help protect sensitive information and understand potential risks.
  • Familiarity with technology and software, such as project management tools, data analysis software, and general IT knowledge.
  • Proficiency in tools like ServiceNow, Trello, or Microsoft Project.

Benefits

  • Competitive salary range of USD $120,000.00 - USD $150,000.00 per year.
  • Opportunity for professional development and training.
  • Supportive work environment that values diversity and inclusion.
Job Description Matching

Match and compare your resume to any job description

Start Matching
© 2024 Teal Labs, Inc
Privacy PolicyTerms of Service