Business Unit Coordinator

$59,850 - $96,600/Yr

Johnson & Johnson - Pierre, SD

Full-time - Entry Level

Remote - Pierre, SD

Chemical Manufacturing

About the position

The Business Unit Coordinator at Johnson & Johnson MedTech will support the NeuWave Team by managing complex administrative tasks and providing assistance to the Business Unit Leader, Sales, and Marketing teams. This role requires advanced organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment. The position involves coordinating meetings, travel arrangements, and departmental communications, as well as managing budgets and special projects.

Responsibilities

• Manage complex and dynamic calendars, arrange meetings, and assist with conference schedule management.
• Coordinate domestic travel arrangements and prepare expense reports for leaders.
• Independently coordinate large internal department meetings, both virtual and in-person.
• Track all field visits and commentary drives conducted by managers as per established guidelines.
• Manage the full process of all field-based exhibit and sponsorship requests ensuring compliance and payment processing.
• Assist with creating Excel-based templates and roll-ups of financial information including budgets and regional business reviews.
• Craft communications including monthly email field communications and townhall presentations.
• Stay informed of company policies and be the subject matter expert for policy and process questions.
• Prepare and edit organizational charts, update distribution lists, and maintain SharePoint/TEAMS information.
• Coordinate recruiting activities, communication with candidates, and onboarding of new team members.
• Work on special projects as business needs arise.
• Manage routine budget ARIBA and e-marketplace management.

Requirements

• A minimum of a Vocational, Certificate, Technical or an associate's degree.
• A minimum of 8 years of administrative experience.
• Experience supporting Business Unit Leader/Marketing and Field Team.
• Customer and employee focused, able to multi-task, and work under minimal supervision.
• Strong calendar management and meeting scheduling dealing with multiple time zones.
• Strong digital literacy and proficiency with productivity tools and portal technology.
• Highly proficient with Microsoft Office technologies (PowerPoint, Word, Excel, Outlook).
• Excellent verbal and written communication skills, exceptional interpersonal skills, and ability to partner collaboratively.
• Ability to successfully work in a fast-paced environment with constant shifting priorities.
• Meticulous orientation to detail and strong communication and organizational skills.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Short- and long-term disability
• Business accident insurance
• Group legal insurance
• 401(k) retirement plan
• Vacation - up to 120 hours per calendar year
• Sick time - up to 40 hours per calendar year
• Holiday pay - up to 13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year