Business Support Coordinator

AstraZeneca•Gaithersburg, MD

9d•Onsite

About The Position

This Senior Business Support Coordinator role provides advanced business, operational, and communications support to Hematology R&D Translational Medicine (TM) leadership. Reporting to the Director of TM Strategy & Business Improvement, the role operates with significant autonomy, judgment, and discretion, enabling effective leadership engagement, operational execution, and organizational alignment across a dynamic, global environment. This position is based in Gaithersburg and plays a visible role in communications, engagement, and coordination across the TM organization , in addition to executive and operational support.

Requirements

Min High School diploma; Bachelor’s degree preferred.
5+ years of progressively responsible administrative or business support experience, ideally supporting senior leaders.
Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
Excellent written and verbal communication skills, with proven ability to interact confidently with senior leaders and diverse stakeholders.
Strong organizational skills with the ability to manage competing priorities, maintain confidentiality, and meet tight deadlines.
Demonstrated ability to work independently, anticipate needs, and apply sound judgment.
Experience working in fast-paced, matrixed environments with evolving priorities.

Nice To Haves

Experience supporting global organizations across multiple time zones.
Prior experience in a pharmaceutical, biotechnology, or R&D environment.
Experience supporting communications, engagement initiatives, or leadership events.
Exposure to vendor coordination, contract tracking, or operational support activities.

Responsibilities

Provide high-level, proactive business support to TM leadership, independently managing complex executive calendars, prioritization, and scheduling across global time zones.
Exercise sound judgment to resolve scheduling conflicts, assess urgency, and anticipate leadership needs.
Coordinate domestic and international travel, expenses, and logistics with accuracy, discretion, and follow-through.
Prepare high-quality presentations, reports, briefing materials, and documents under tight timelines, often from incomplete or draft inputs.
Plan, coordinate, and support leadership meetings, forums, and offsites, including agenda development, materials preparation, minutes, and action tracking.
Advise leaders on meeting structure, flow, and logistics to ensure efficient, outcome-driven engagements.
Support cross-functional interactions with Business Planning & Operations, Communications, Finance, HR, and other R&D support partners.
Support Gaithersburg’s based organizational engagement activities such as townhalls, leadership cascades, workshops, and internal events by managing communications, logistics, and follow-up.
Draft, edit, and coordinate internal communications on behalf of TM leadership, including team updates, announcements, group emails, and collaboration platform posts (e.g., Workvivo).
Tailor messaging for different audiences, ensuring clarity, consistency, and alignment with TM and broader R&D priorities.
Serve as a trusted point of contact to help connect people, information, and activities across the TM organization.
Provide business and operational support for Translational Medicine by coordinating vendor contracts, including initiation, tracking, renewals, and alignment with TM operational needs.
Partner with internal stakeholders (e.g., Finance, Procurement, Operations) to ensure contracts are appropriately scoped, documented, and managed.
Track key contract milestones and proactively flag risks, renewals, or actions to maintain continuity of service.
Maintain and manage information across key systems (e.g., Workday, Capacitor, Assigner, MyTime, PlanIT), ensuring data accuracy and accessibility.
Apply strong knowledge of AstraZeneca processes, policies, and systems to drive efficient execution.
Lead or support special projects focused on operational excellence, communications, or business improvement initiatives.
As a member of the administrative support community, provide back-up support, knowledge sharing, and contribute to the development of best practices and standard ways of working.