Business Services Supervisor

Details•San Diego, CA

5d•Onsite

About The Position

The Division of Student Affairs seeks an individual with a strong commitment to diversity, equity, inclusion, and antiracism and a strong interest in working at a mission-driven, faith-based institution. The role of the Business Services Supervisor | Recreational Wellness in supporting students and the USD Community is significantly tethered in the university’s contemporary Roman Catholic mission and commitment to creating an equitable, welcoming community for all. The Division of Student Affairs is committed to grounding our policies, programs, and procedures in antiracist practice. With this commitment, we recognize the importance of educating ourselves and holding one another accountable to ensure our work is approached through an equity, inclusion, and social justice lens. We recognize our need for ongoing development in this area and continue to strive to improve. We expect all members of the Division of Student Affairs are willing to engage in this work alongside us to uphold our Catholic mission in creating a welcoming environment where the dignity of all students, staff, administrators, and faculty at USD is embraced. The Business Services Supervisor is responsible for overseeing the business and financial operations of the Recreational Wellness Department. This role manages departmental financial processes, including account oversight, procurement, deposits, reconciliation, and record keeping, while ensuring compliance with university policies and regulatory requirements. The position also supports human resources functions for the department, including hiring, onboarding, payroll coordination, and personnel record management. This role provides full oversight of daily business office operations, including workflow coordination, process improvement, and supervision of part-time student employees, a graduate assistant, and volunteer Sport Club Finance Officers. The Business Services Supervisor is responsible for establishing and maintaining efficient operational procedures to support departmental needs. The position has comprehensive responsibility for Sport Club financial operations, including account management, purchasing, travel coordination, coach payments, fundraising, and revenue tracking, while ensuring appropriate financial controls and accountability across all activities. In addition, the Business Services Supervisor contributes to the development and training of student staff and student leaders across Recreational Wellness programs, supporting a positive learning environment that fosters leadership and professional growth. This position may also be asked to lead or contribute to ad hoc or ongoing division- or campus-wide projects and perform other duties as assigned in support of departmental and institutional priorities.

Requirements

Bachelor’s degree in Recreation Administration, Business Administration, or a related field required; Master’s degree preferred.
A High School diploma and two additional years of work experience may substitute for Bachelor’s degree, at the rate of one year of experience is equivalent to two years of higher education.
2 years of experience in accounting and/or budgeting required.
1 year of experience working in a supervisory role with young adults in recreational programs or activities required.
Ability to initiate, coordinate, and complete projects independently.
Strong communication, interpersonal, and conflict resolution skills.
Ability to work effectively in a team with diverse perspectives and personalities.
Strong organizational skills with the ability to manage multiple tasks and programs.
Adaptability and willingness to embrace change.
Knowledge and application of student development theories.
Experience in employee training and professional development.
Ability to reconcile and manage financial accounts.
Understanding of business practices related to financial transactions.
Commitment to the Catholic mission and vision of the University.
Demonstrated commitment to diversity, equity, inclusion, and antiracism, including personal learning and development in these areas.
Demonstrated commitment to student learning and co-curricular development, with experience in program assessment.

Nice To Haves

Master’s degree preferred.

Responsibilities

Manage financial operations for Recreational Wellness, including accounting, reconciliation, purchasing, reimbursements, and revenue projections for departmental budgets and sport club fundraising.
Collaborate with campus partners to oversee and enhance revenue-generating summer programs within Recreational Wellness.
Ensure compliance with human resources and payroll policies and procedures within Recreational Wellness, including onboarding, timekeeping, and offboarding.
Recruit, train, and develop assigned Sport Center business student employees and/or graduate assistants.
Train and mentor Sport Club Financial Officers in budget management and financial policies.
Support sport club and departmental fundraising and sponsorship initiatives in coordination with University Development (e.g., Torero Tuesday, Changefunding, etc.).
Partner with University Branding and Marketing to ensure proper branding for all departmental and sport club materials.
Facilitate monthly business team meetings with department administrators.
Manage all departmental contracts in collaboration with University administration.
Work closely with the Business Director of Student Affairs to ensure budget oversight and best practices.
Participate in Recreational Wellness, Campus Recreation, Student Affairs, and University-wide meetings and committees as assigned.
Support overall Recreational Wellness programs as needed.
Identify and implement new revenue generation opportunities for Recreational Wellness.
Serve as part of the Recreational Wellness leadership team’s on-call structure as needed, including nights and weekends.
Collaborate on and co-facilitate the Sports Center student staff orientation at the beginning of every year as well as the monthly student staff development meetings.
Co-facilitate annual Sports Center student staff orientation and monthly student staff development meetings.
Conduct evaluations and goal-setting sessions for assigned business student employees.
Contribute to the assessment of operational and co-curricular learning outcomes.
Develop and lead student staff training experiences aligned with Student Affairs Co-Curricular Learning Outcomes and the Thriving Student Model.
Provide training and mentorship for Sport Club leaders (Financial Officers and General Managers) on budget preparation, financial management, and university fiscal policies.
Conduct annual transition meetings for Sport Club leadership.
Hold bi-monthly one-on-one meetings with Sport Club Financial Officers.
Lead and contribute to division/campus projects that enhance student engagement and organizational success.
Oversee Sports Center and/or Wellness Center facility operations when serving as the designated lead staff member, including student employee management, special event coordination, risk management, and facility maintenance.
Contribute to or lead division/campus projects to advance student success and organizational goals.
Complete seasonal, ad hoc, or ongoing assignments based on department priorities.