Business Operations Coordinator

Arcfield - Chantilly, VA

Full-time - Mid Level

Chantilly, VA

1,001-5,000 employees

Professional, Scientific, and Technical Services

About the position

The Business Operations Coordinator at Arcfield plays a crucial role within the Program Management Office (PMO), providing complex and confidential administrative support to the Space and Mission Engineering team. This position requires a proactive individual who can manage day-to-day operations, ensure excellent customer service, and effectively collaborate with employees at all levels. The coordinator will handle sensitive information, prepare materials for meetings, manage schedules, and assist with onboarding and program events.

Responsibilities

• Handle sensitive, complex, and confidential information professionally.
• Compose and edit correspondence as authorized and coordinate follow-up outreach.
• Prepare briefing materials for internal and external meetings on behalf of leadership.
• Coordinate and manage complex schedule requirements.
• Schedule and coordinate travel, conference calls, team meetings, and related activities.
• Provide program onboarding assistance to hiring managers and security.
• Arrange program events/conferences, including facility selection and coordination of refreshments.
• Facilitate strong working relationships between the Program and corporate representatives in IT, HR, Finance, Facilities, and Executive Leadership.
• Prioritize and circulate information and documents to appropriate staff and external organizations.
• Function as an Expense Proxy and/or Coordinator, ensuring FTR compliance for the team.
• Identify and handle all office/administrative procurement needs.
• Maintain printers, copiers, and related equipment, including toner replacement.
• Manage purchasing and restocking of the program's in-house canteen.
• Monitor communications and forward to appropriate staff for action.
• Remain knowledgeable of corporate policies, systems, goals, and philosophies.
• Anticipate office and team management needs and execute accordingly.
• Assist leadership in tackling unexpected challenges.

Requirements

• High school diploma with 10-12 years' experience; or Bachelor's degree with 5-7 years' experience; or Master's degree with 3-5 years' experience.
• Must possess and maintain a TS/SCI clearance; CI Poly preferred.
• Highly proficient with Microsoft Office Suite and competent in using common desktop applications and collaboration tools such as SharePoint.
• Excellent written and verbal communication and interpersonal skills.
• Proven experience in supporting business operations and managing confidential information in a systems engineering, security, IT, HR, or related environment.
• Ability to manage multiple tasks simultaneously with professional tact.
• Experience in delivering high-quality products and services via a proactive approach.
• Demonstrated analytic skills with the ability to quickly interpret and organize data and information.
• Ability to lift or facilitate the lifting of boxes and supplies up to 15 lbs.
• Exceedingly well organized, flexible, and enjoys administrative challenges in a fast-paced environment.