Business Operations Coordinator

Via Separations - Watertown, MA

Full-time - Mid Level

Watertown, MA

About the position

The Business Operations Coordinator at Via Separations, Inc. plays a crucial role in supporting and improving the company's day-to-day operational processes. This position involves working closely with the operations team, including the Chief of Staff, Financial Controller, and Community & Culture Manager, to enhance efficiency and drive continuous improvement. The role is ideal for a proactive individual who is eager to grow alongside the organization and contribute to its mission of eliminating CO2 emissions from industrial manufacturing processes.

Responsibilities

• Support day-to-day and month's close financial activities, including billing, expense reporting, grant management, and time tracking.
• Manage office and facilities duties, including supplies ordering, deliveries, visitor management, and lab maintenance coordination.
• Ensure compliance with recurring insurance, reporting, taxes, and other registration requirements.
• Manage the relationship with Via's external IT vendor.
• Produce and maintain business operations reference documents, SOPs, and other collateral.
• Support scheduling and calendar management for the leadership team as time permits.
• Perform special projects and other related duties as needed.

Requirements

• Bachelor's degree or equivalent experience in business operations, office management, or a similar role.
• Demonstrated experience managing operational processes.
• Ability to work onsite at the Watertown location, Monday-Friday.
• Strategic thinker with a willingness to implement solutions.
• Ability to execute effectively with limited guidance and in ambiguous situations.
• Extremely versatile and agile, with a bias towards action.