03831 - Business Mgmt Lead

Virginia Department of Transportation • VA, VA

4d • $58,454 - $94,988 • Onsite

About The Position

Coordinate a variety of business functions for assigned program area. Provide guidance to administrative or business staff. Ensure activities are prioritized based on organizational need. Tracks projects and develops reports for program area. To serve as the lead in business management for the division, including support to staff at the district level. Ensure information from all sections flows smoothly to and from the assigned program area. To provide organizational management services, analytical and technical support.

Requirements

• Ability to analyze data and reach logical conclusions.
• Ability to communicate effectively orally and in writing with internal and external customers.
• Ability to establish and maintain effective working relationships with all levels of agency management and with vendors.
• Ability to interpret laws, regulations, policies, and procedures.
• Ability to solve problems and make decisions.
• Comprehensive knowledge of office policies, procedures and practices.
• Knowledge of administrative and lead principles and practices, financial program requirements, research methodologies and state government operations.
• Knowledge of budgeting principles and practices.
• Knowledge of business principles and procedures.
• Knowledge of records management and retention procedures and schedules.
• Proficiency in financial computer programs, MS Word, Excel.
• Skill in the use of computers and software applications.
• Ability to communicate effectively orally and in writing.
• Ability to establish and maintain effective working relationships with all levels of agency management and vendors.
• Ability to interpret laws, regulations, policies and procedures.
• Experience applying administrative principles and practices, financial program requirements, research methodologies and state government operations.
• Experience applying office policies, procedures and practices.
• Experience reflecting the ability to analyze data and reach logical conclusions.
• Skill in the use of computers and software applications to include MS Office and financial management systems.

Nice To Haves

• Experience in administrative support duties, work flow analysis, project management, policy interpretation and application, and fiscal processes.
• Experience using Cardinal or similar system.

Responsibilities

• Budgeting: Assist in developing assigned budget. Supply projected costs, monitor expenditures and prepare financial status reports.
• Business Management: Recommend resolution to administrative or business problems resulting in an effective program. Lead, manage and direct new processes to streamline workflow.
• Business and Administrative Support: Provide administrative support services to assigned program area.
• Office Management: Independent oversight of administrative and clerical functions and programs for Division. Manage flow of confidential information, data, and correspondence within and from Director. Coordinate Director's calendar. Develop and maintain an automated tracking system of projects, assignments, correspondence and other matters to ensure relevant matters are identified and tracked for action. Assign special assignments to administrative support staff. Screen Director's electronic and hardcopy mail and telephone calls. Coordinate office files and records. Appropriately manage and respond to customer service calls and requests.
• Operations Support: Provide support for payroll, HR, Procurement, and fiscal services. Coordinate travel, events, training, and meeting arrangements. Prepare requisitions and purchase orders for goods and services in compliance with established policies and procedures. Procure items from state contracts as needed and resolve billing discrepancies. Review procurement records to ensure financial activities comply with state and VDOT requirements. Develop guidelines and procedures in procuring ordering office supplies and guidance related to other program areas. Research and compile data and prepare reports/presentations for a variety of programs or projects upon request.
• Records Management: Organize and maintain records for assigned program area per established retention schedules and policies. Periodically review relevant forms, documents, and materials to ensure all information is accurate and up to date.
• Special Assignments: Assume responsibility for special projects and assignments.

Benefits

• VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct.
• VDOT utilizes a market based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.
• In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.
• Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer.
• Please be aware all VDOT positions require pre-employment screenings. These screenings may include the following: Fingerprint based Criminal History Background Check, DMV Record Check, Work History Verification, References, Pre-employment physical, Drug screen

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed