Business Development & Office Coordinator

City of Williston•Nd, ND

3d•Hybrid

About The Position

Coordinates, analyzes, and organizes office operations and procedures; assists with management of Economic Development and STAR Fund budgets; develops and implements business and workforce development strategies; and supports Economic Development initiatives by performing the duties outlined below. The position receives supervision from the Director of Economic Development and the Human Resources Coordinator, and exercises no supervision over others. The FLSA status is Non-Exempt.

Requirements

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures or governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to understand and fill out government forms.
Ability to effectively present information and respond to questions from groups of managers, customers, and the general public.
Ability to calculate figures and amounts such as percentage and area.
Ability to apply concepts of basic algebra and geometry.
Ability to create and understand formulas in spreadsheets required to spread special assessment costs, and submit project estimates.
Ability to thoroughly understand and utilize a variety of computer programs.
Ability to create and understand database and spreadsheet functions.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Ability to perform job without supervision.
Ability to plan, lay out, and carry out office procedures.
Ability to assemble, organize, and present in written or oral form statistical, financial, and factual information derived from a variety of original and secondary sources.
Ability to establish and maintain effective working relationships with other employees, city officers, city officials, and the public.
Ability to work with the public and their complaints without losing composure or temper.
Ability to effectively build, foster, and maintain working relationships with other individuals, businesses, organizations, departments, and government entities.
College graduate or equivalent with business, finance, or computer-related emphasis or training.
Two to four years of related experience.
Any equivalent combination of education and experience.

Nice To Haves

None

Responsibilities

Answers telephone, screens callers, and provides information requiring knowledge of agency policies and procedures; prepares work orders.
Greets visitors, ascertains the nature of business, and refers visitors to the appropriate department. Occasionally directs general visitors needing assistance.
Assists with the STAR Fund grant program, including setting STAR Fund Board meeting dates, preparing agendas, taking minutes, and presenting STAR Fund recommendations to the City Commission if necessary.
Prepares STAR Fund Bank Documents for proper signatures and returns them to the assigned banker.
Facilitates smaller funding grants by ensuring all proper documentation is received for funding to be processed.
Works with the team to build business and workforce development strategies, which may include research, scheduling meetings, attending conferences, liaising with businesses, and coordinating with partners.
Assists with Executive Officer duties for WRED on a temporary basis.
Coordinates with the Assistant Director, Intern (if applicable), and Communications Department to draft and execute marketing plans.
Opens and routes incoming mail and prepares outgoing mail.
Operates computer to input and retrieve data, and perform business-related research.
Learns new computer software as it becomes available.
Orders office supplies as needed or requested by staff.
Coordinates office functions, including maintenance calls.
Assists SBDC in inputting client information and filing impact forms, as necessary.
Assists Theodore Roosevelt Expressway with accounts payable and annual membership dues, as necessary.
Assists with Accounts Payable.
Assists in annual budget processing.
Performs event planning for annual banquets, open houses, and Economic Development Week.
Performs other reasonably related duties as assigned by immediate supervisor and other management.
Performs all work duties and activities in accordance with City policies and procedures.