Building Secretary

Perris Elementary School District - Perris, CA

Full-time

Perris, CA

101-250 employees

Educational Services

About the position

The Building Secretary at Perris Elementary School District plays a crucial role in supporting the Director of Child Development Programs by managing a variety of clerical and secretarial duties. This position is essential for coordinating school office activities, ensuring smooth operations, and providing public relations and communication services. The Building Secretary is responsible for maintaining records, preparing reports, and serving as a point of contact for students, parents, and the public.

Responsibilities

• Coordinates a variety of office activities to relieve the Director of routine administrative detail; prepares and accurately maintains a variety of reports, records, and files relating to students, staff, operations, and activities.
• Prepares communications; schedules appointments and staff meetings; maintains files and speaks on behalf of the Director as appropriate.
• Coordinates the front office of a school; greets visitors, students, parents, and the public; receives telephone calls and provides information concerning basic school policies and procedures.
• Maintains accurate records and files concerning students, parent information, and personnel attendance; reviews time cards for substitute teachers and aides checking for accuracy.
• Types from rough drafts or verbal instructions a variety of materials such as letters, memoranda, bulletins, reports, and statistical data; duplicates as necessary.
• Receives and distributes U.S. and inter-district mail.
• Maintains records concerning budgets.
• Registers new students; reviews student records for compliance with immunization laws and takes appropriate action.
• Compiles information and prepares reports as directed; monitors budget on behalf of the Director as directed.
• Requisitions, receives, stores, and distributes school supplies and office materials; maintains material and equipment inventories.
• Operates a variety of office equipment including computer terminal, typewriter, copiers, calculators, and intercom.
• Trains and provides work direction and guidance to others as needed.
• Assures secure maintenance of school keys; issues and retrieves keys according to established procedures.
• Maintains petty cash fund.
• In the absence of a nurse, performs necessary first aid.
• Performs other related duties as assigned.

Requirements

• Graduation from high school including or supplemented by courses in secretarial science or related business courses.
• Four years of responsible and varied secretarial or office management experience.

Nice-to-haves

• Experience in a school office environment.
• Knowledge of health and safety regulations.
• Basic first aid certification.

Benefits

• Part of CalPers retirement plan.