Budget Management Officer

City of Long Beach•Long Beach, CA

1d•Hybrid

About The Position

The Department of Financial Management is seeking a highly qualified and experienced professional for the position of Budget Development Officer. This is an at-will management position that reports to the Manager of the Budget Management Bureau. The Budget Management Bureau is a high-performing, engaging, and collaborative team environment. This position leads the coordination and implementation of the City's annual budget development process, including the development of procedures, schedules, and instructions. The successful applicant will strategically oversee all internal review and budget decision meetings. As part of the budget process, this will include the management of budget proposal entries into the budget system, the development and production of the City's proposed budget book. In partnership with the Budget Manager, this position will coordinate budget-related public hearings and presentations, the coordination of the Budget Oversight Committee meetings, and follow-up responses. The Budget Development Officer will manage all documentation and ordinances needed for the Council to adopt the annual budget as well as manage validation of entries into the system for changes to lead to the development of the final adopted budget book. This Officer will provide significant oversight and guidance for the various financial systems (BPREP, Munis) and the development and maintenance of the reporting interface for departments (Simpler Reporting). As a core member of the Budget Management Bureau leadership team, the position will not only be responsible for day-to-day duties as assigned but is expected to be an active and engaged participant in robust and lively discussions regarding City issues and concerns, often providing insight and offering ideas for areas of improvement to processes, policies, and overall Citywide strategies as it relates to budget. Finally, the position will not only directly supervise Budget Management Bureau staff across various functions but will also provide consistent support to grow and develop the capabilities of budget staff.

Requirements

Graduation from an accredited college or university with a Bachelor's degree in Business Administration, Public Administration, Accounting, Finance, or related field (Proof of education is required at time of submission).
Three years of increasingly responsible experience performing budget development or finance duties in the related field: collecting, compiling, and analyzing financial, statistical, and technical data.
Must have at least one year of supervisory or managerial level experience in the related field.

Nice To Haves

Three years of experience working effectively with senior management, in the public sector, elected officials, outside agencies, and the general public.
A master's degree in Business Administration, Public Administration, Accounting, Finance, or a related field is preferred.
Bilingual skills (Spanish, Khmer and/or Tagalog) are desirable.

Responsibilities

Manage the Base Budget process, the start of the budget development cycle, which involves working with payroll and city consultants to establish the proper starting point in BPREP for the personnel records.
Develop proposed budget strategy, procedures, and instructions to distribute to the department and Budget Staff.
Manage and coordinate meetings for the citywide personnel, benefits, and other centralized cost updates (i.e. paid time off, health care, insurance, interdepartmental charges, etc.).
Establish the process to analyze department budget proposals and coordinate proposed budget decision-making meetings and strategic approach with the City Manager Executive Team.
Coordinate, analyze, and validate the City's interdepartmental MOUs and its impact on current and proposed budget.
Validate information entered into the budget system throughout budget development process to ensure accurate entry and tying it to the budgeting system.
Manage the legacy financial system BPREP, for entry and tracking of various points of the budget process and development and ongoing maintenance of reporting interface for departments known as Simpler.
Engage as the liaison with the Technology and Innovation Department and city consultants to oversee and make decisions on all aspects of Munis as it relates to budget management work and other technical systems.
Work closely with Human Resources staff to continue the maintenance and discussions on Position Control, while participating in extensive discussions on various new process changes to keep Position Control relevant.
Manage and support special analysis needed for out-year forecasting, including the City's pension costs.
Provide support and facilitation of various reports/presentations, including the coordination of departmental budget hearings, and City Council and Budget Oversight Committee presentations.
Directly supervise budget staff assigned to the position, as well as guide other staff on relevant analysis and projects.
Review Council letter fiscal impacts to ensure content is politically sensitive, accurate, and comprehensive.
Oversee highly complex special projects.
Develop the capabilities of budget staff.
Work closely with City staff across all levels of the organization, including department and executive management.
Develop and conduct training on various budget topics such as, but not limited to: BPREP system, BEAR database, Position Control.
Create and make presentations to City Council, commissions, and committees when appropriate.
Represent the Budget Manager and the Director of Financial Management at various public and interdepartmental meetings dealing with critical City issues and concerns.
May assume primary responsibility for one or more department budgets.