About the position
Doral is seeking a highly organized and proactive Brand & Development Coordinator to support the Senior Associate of Legal Operations & Land Management in advancing the company's communication strategy, stakeholder relationships, and operational excellence. This position serves as a key connector between internal departments, external landowners, and branding initiatives-ensuring the right people have the right tools and information at the right time. This role is ideal for someone who enjoys working across teams, thrives in a fast-paced environment, and brings strong attention to detail to every project. The role will be remote; however, the candidate must reside near Philadelphia Pennsylvania to be able to go to the office biweekly. Additional travel will be required for community engagement.
Responsibilities
- Edit and manage documents across various platforms to ensure formatting accuracy, legal compliance, and readiness for recordation.
- Manage the receiving and handling of physical mail and filing in the Philadelphia office.
- Responsible for ordering supplies, provisions, etc. as needed across all physical office locations.
- Upload and organize finalized agreements, contracts, and filings into the company's contract management systems.
- Coordinate the hard-copy delivery of legal documents to landowners or their representatives (e.g., attorneys, title agents).
- Act as a point of contact for receiving and filing W-9s, ACH forms, and payment-related documentation for landowners.
- Help maintain and distribute marketing collateral, including project brochures, branded materials, and public-facing content to developers and land agents.
- Track and assist in planning community dinners, project events, and stakeholder gatherings.
- Work with the marketing and public relations team to brainstorm and source holiday gifts and other creative engagement items.
- Aid in fostering awareness of project life cycles across departments.
- Book any outside meeting arrangements needed by the management team.
- Be a support aid for Development's software platforms.
Requirements
- Minimum of two years of administrative experience.
- Ability to handle sensitive information with confidentiality and professionalism.
- Ability to communicate clearly and effectively with landowners, public officials, and all those potentially affiliated with Doral and/or the project.
- Team player who thrives off collaborative work, actively engaging with colleagues to socialize information and seek feedback on projects.
- Address complex issues with a positive outlook, seeking proactive solutions that enhance overall company performance.
- Familiarity with Adobe, Microsoft Office Suite (e.g. Word, Excel, Powerpoint) and GIS-based mapping platforms.
- Ability to understand the implications of technical details and coordinate effectively across departments.
- Quick learning and adaptation to new software is advantageous.
- Strong organizational and time management skills.
- Ability to work in the US without visa/Green Card sponsorship from Doral Renewables.
