Billing Clerk

NuCO2•Stuart, FL

118d•Onsite

About The Position

NuCO2 is seeking a Billing Clerk to process multiple sales orders for services and deliveries provided to NuCO2 customers. This role involves reconciling service orders to ensure only billing-eligible services are invoiced accurately and timely. The Billing Clerk will review adjustment requests, ensuring compliance and authorization based on policy, and process credits or manual bills accordingly. Additionally, the role includes compiling, reviewing, validating, and reconciling third-party vendor invoices for accuracy before submission to accounts payable. The Billing Clerk will execute system jobs for daily and monthly revenue-generating sales activities, including electronic submission of completed jobs to an external print company. This position requires working within a department using an electronic case management system, collaborating with internal business partners such as CDM, Collections, Operations, and Sales to resolve inventory, billing, and credit-related issues. A key responsibility is consistently monitoring pending workload to ensure all deadlines are met and addressing time constraints to produce invoices promptly. The Billing Clerk will also troubleshoot and resolve any billing orders that fail to process correctly through the system.

Requirements

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Effectively write reports and business correspondence.
Effectively present information and respond to questions from individuals or groups of managers and customers.
Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Excellent verbal and written communication skills.
Excellent customer service skills – ability to go above and beyond to meet customer’s needs.
Proficient with various Microsoft Office programs (Word, Excel, Outlook)
Organized with attention to detail.
Ability to multi-task and interact well with management.
Ability to interact well in a team environment as well as independently; must work well in a fast-paced environment.
Must be flexible to work overtime if required

Nice To Haves

A minimum of one year experience in billing, accounts payable/receivables; finance related field

Responsibilities

Process multiple sales orders based on services and deliveries, provided to NuCO2 customers.
Reconcile service orders to ensure only billing eligible services are invoiced; accurately and timely.
Review adjustment request and provided supporting documentation to ensure compliance and authorization based on policy; based on request process credit and or manual bill.
Compile, review, validate, and reconcile for accuracy third party vendor invoices in preparation of invoicing and submission to accounts payable for payment.
Execute system jobs that process daily and monthly revenue generating sales activities, to include electronic submission of completed jobs to external print company.
Through electronic case management system, work within the department in conjunction with internal business partners (CDM, Collections, Operations, and Sales to correct inventory, billing, and credit related issues as requested.)
Consistently monitor pending workload to ensure all deadlines will be met and address any time constraints in order to produce invoices in a timely manner.
Problems solve to resolve any billing orders that fail to properly process through the system.