Billing & Accounts Receivable Clerk

rcs Construction•Bedford, NS

12d•Onsite

About The Position

Our Finance team is growing here at rcs construction, and we’re on the lookout for a full-time, permanent Billing and Accounts Receivable Clerk to join our Bedford office. Are you looking to build on your billing and accounting experience in a collaborative, fast‑paced construction environment? This could be the perfect opportunity for you. As an integral part of our Finance team, the Billing and Accounts Receivable Clerk plays a key role in supporting accurate billing, timely invoicing, and reliable financial reporting across projects throughout Atlantic Canada.

Requirements

Diploma or certificate in Accounting, Finance, or a related field
2–4 years of experience in billing and accounts receivable
Strong attention to detail with the ability to manage multiple accounts with strict deadlines
Strong working knowledge of Microsoft 365 (Outlook, Excel, Teams, SharePoint), essential for managing billings, percentage completions, and time-and-material invoicing
Proficient in Excel including spreadsheets and formulas used for billing and reconciliations
Experience working with accounting or ERP systems (Jonas or similar)
Familiarity with Nova Scotia tax regulations, including HST
Align with our core values Accountability, Communication & Teamwork.

Responsibilities

Set up and maintain project job numbers and client profiles in Jonas, ensuring accurate project and billing alignment.
Support Project Managers with job setup, estimates, change orders, and maintaining supporting documentation for billing.
Coordinate monthly billing percentages with Project Managers including progress billings, percentage completions, and time-and-material invoicing.
Prepare and submit Construction Management billings with all required backup documentation and compliance requirements.
Provide detailed cost information and forecast sheets to support Project Manager decision-making.
Apply client payments in Jonas, process deposits, and follow up on outstanding accounts.
Monitor incoming payments, process deposits in Jonas, and conduct follow-ups on outstanding accounts as required.
Prepare weekly A/R aged listing reports with notes for leadership review and maintain monthly A/R invoice log.
Provide administrative and operational support, including maintaining filing systems, processing documentation, and contributing to team collaboration and continuous improvement.

Benefits

Christmas On Us - We close over the holidays so you can spend time with the people who matter most - without dipping into your vacation bank
Summer hours
Free on-site parking
Complimentary coffee & snacks
On-site gym
Top-of-the-line tech and tools to help you do your best work
Fun on-site events like summer BBQs, patio lunches, and Friday socials
Memorable corporate gatherings and celebrations
Ongoing professional development opportunities
A competitive total compensation package
group health & dental coverage
RPP employer matched program
Access to our Employee & Family Assistance Program (EFAP)