Maryville Academy - Chicago, IL

posted about 1 month ago

Chicago, IL
Social Assistance

About the position

The Administrative Assistant supports the program by executing office and administrative functions that contribute to efficient functioning of the program and the maintenance of program files and records. The role involves following all Maryville's policies and procedures, exhibiting professional courtesy when interacting with staff and visitors, and learning Maryville's bookkeeping system to assist in various bookkeeping tasks. The position also requires maintaining files, entering data, overseeing storage removal, assisting in scheduling, and performing other work-related duties as assigned.

Responsibilities

  • Follows all Maryville's policies and procedures as well as all standard operating procedures for designated work sites and programs
  • Exhibits professional courtesy and tact when interacting with staff, supervisors, youth, and visitors, and when answering emails and telephone calls
  • Learns Maryville's bookkeeping system and assists in bookkeeping tasks, including credit card expenditure reconciliation, petty cash reporting, and checkbook expenditures
  • Utilizes computers and various applications, such as database management and Microsoft 365 and its programs
  • Maintains files and records on site
  • Enters data into programs, clothing, hygiene, products, supplies, inventory
  • Oversees removal of items from program storage area in coordination with program management
  • Scans copies and encrypts files
  • Assists in scheduling appointments
  • Assists in communications and ordering from Maryville vendors
  • Assists with insurance claims
  • Takes meeting minutes as necessary
  • Performs other work-related duties as assigned

Requirements

  • Strong verbal, organizational, interpersonal, and time management skills
  • Ability to communicate effectively verbally and in writing
  • Strong computer skills; familiarity at a minimum with Windows XP, Vista, Lotus, and email operations

Benefits

  • Opportunities for growth
  • A rewarding experience
  • An excellent benefits package
© 2024 Teal Labs, Inc
Privacy PolicyTerms of Service