About the position
The position involves preparing and presenting Requests for Proposals (RFPs) and Requests for Quotes (RFQs) for internal departments, focusing on promotional and expense orders. The role requires collaboration with various departments to gather vendor proposals, negotiate pricing, and ensure timely delivery of services while maintaining a professional image throughout the process.
Responsibilities
- Prepare proposals and quotes for internal departments.
- Gather qualified vendors for proposal participation based on department requests.
- Write clear and concise requests for proposals or quotes based on the departments' needs, timeline, and budget.
- Gather quotes and requested samples.
- Present final proposals in a professional and unbiased way to the requesting department.
- Send award and rejection letters to participating vendors.
- Ensure timely delivery of bids to the requesting department.
- Negotiate the best proposal with a supplier for the requesting department.
- Execute orders through Expense Purchase Orders as required.
- Follow items through inception to completion on time and within budget.
- Facilitate solutions between suppliers and departments as issues arise during the bid/order process.
- Negotiate discounts and hold suppliers accountable for failure to provide bids/services based on awarded orders.
- Understand the needs of each department to procure the best pricing/items.
- Interact cross-functionally with all departments.
- Perform all other duties as assigned.
Requirements
- Good analytical and problem-solving skills.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Excel and Word.
- Ability to manage multiple projects under tight deadlines.
- Ability to work with multiple departments and vendors in a professional manner.
- Ability to convey a positive and professional image.
- Ability to work independently on long-term and short-term projects.
- Attention to detail and ability to prioritize.
Nice-to-haves
- Bachelor's degree with an emphasis in Business, Economics, or Accounting preferred.
- One to two years of supply chain management, inventory management, purchasing, or replenishment buying experience.
- Working knowledge of purchasing functions and of the materials, products, and commodity markets.
- Ability to lead others.
Benefits
- Competitive Wages & Paid Time Off
- Stock Purchase Plan & 401k with Employer Contributions Starting Day One
- Medical, Dental, & Vision Insurance with Optional Flexible Spending Account (FSA)
- Team Member Health/Wellbeing Programs
- Tuition Educational Assistance Programs
- Opportunities for Career Growth
