Benefits Coordinator

Satellite Shelters•Plymouth, MN

About The Position

The Benefits Coordinator plays a crucial role in managing various aspects of employee benefits and compliance. This position involves detailed administration of insurance, retirement plans, and leaves of absence, as well as supporting compliance-related reporting and employee inquiries. The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks effectively in a fast-paced environment.

Requirements

Associate’s Degree or equivalent experience.
Minimum of 1 year of experience in benefits administration or a related role.
Ability to maintain confidentiality and handle sensitive information with discretion.
Proficiency in MS Office, especially Excel.
Ability to quickly learn new processes and systems.
Excellent time management skills with a proven ability to meet deadlines.
Excellent organizational skills and attention to detail.
Strong written and verbal communication.
Excellent problem-solving skills.
Strong interpersonal communications and counseling skills.
Schedule flexibility to respond to emergency situations.
High degree of concentration to manage frequent interruptions while meeting strict deadlines.

Nice To Haves

Experience with HRIS systems.
Familiarity with benefits programs, compliance regulations, and reporting requirements.

Responsibilities

Manage monthly insurance billings, allocations, and benefit accounts reconciliations.
Review and process 401k changes and flex spending enrollments, maintaining accurate records.
Handle daily employee questions related to benefits, 401k, and leaves.
Assist with ACA reviews and 1095-C reporting.
Assist with updating year-end benefit calculations for payroll purposes.
Provide support with VETS-4212, EEO-1, CMS, CA pay reporting, Lincoln’s 500+, and 125 discrimination testing.
Manage payments and/or reporting for workers’ compensation.
Maintain OSHA 300 logs and assist with OSHA DART & TRIR calculations.
Ensure compliance and training for HIPAA and FMLA.
Assist employees with questions on benefits, leaves, and workers’ compensation claims.
Coordinate with case representatives on workers’ compensation leaves and work with carriers on leaves of absence.
Create, maintain, and support a variety of reports, documentation, or queries.
Receive, record, and report workers' compensation injuries.
Conduct audits related to retirement, benefits, and general ledger.
Prepare location reports for workers’ comp carriers and medical support carriers.
Generate census reports for benefit purposes.
Develop benefits-related reports and dashboards.
Support the HR Benefits Manager in arranging webinars, health fairs, flu shot clinics, hearing tests, and wellness challenges.
Update and maintain benefits enrollment programs.
Assist with DISA employee setup, drug screens, background checks, and payments.
Ensure accurate documentation and support for OSHA facilities and compliance.
Assist with processing STD claims and payments.
Assist with HR Orientation.