Attendance Administrative Assistant

Norman Public Schools - Norman, OK

Full-time - Entry Level

Norman, OK

Educational Services

About the position

The Attendance Administrative Assistant plays a crucial role in managing communications related to student attendance at Monroe Elementary. This position involves inputting attendance data, assisting with student enrollment and withdrawal processes, and providing support to students, parents, and school staff. The assistant is responsible for ensuring accurate record-keeping and facilitating effective communication within the school community.

Responsibilities

• Manage communications between students, parents, school personnel, and other staff regarding student attendance.
• Input attendance information into the computer, including excused and unexcused absences.
• Inform the principal of student attendance issues.
• Assist with registrar functions, including enrolling or withdrawing students and preparing student files.
• Check students in and out of school and send messages to students as requested by parents.
• Notify teachers of in-school and out-of-school suspensions and arrange appropriate assignments for students missing school.
• Type documents and compile reports and communications as needed.
• Receive and direct visitors, handle telephone calls, and provide assistance regarding policies and procedures.
• Organize and maintain various files, including confidential files.
• Schedule meetings and ensure all arrangements are completed.
• Supervise Office Aides/Assistants and assist new students with orientation.

Requirements

• High school diploma or GED required.
• 6 months to 1 year of secretarial experience preferred.
• Some computer experience is helpful.

Nice-to-haves

• Good customer service and people skills.
• Ability to handle problems and provide technical assistance.
• Creativity and initiative in problem-solving.