Associate Director of Strategic Sourcing

Montclair State University - Little Falls, NJ

Full-time - Mid Level

Little Falls, NJ

10,001+ employees

Educational Services

About the position

The Associate Director of Strategic Sourcing at Montclair State University is responsible for developing and managing sourcing templates, conducting market research, and providing insights to support strategic sourcing initiatives. This role involves collaboration with cross-functional teams, negotiation with suppliers, and analysis of market trends to inform purchasing decisions. The position also focuses on improving procedures and policies to enhance the effectiveness of sourcing strategies.

Responsibilities

• Develop complex formal solicitations for various procurements for goods and services as well as capital projects.
• Lead collaboration with stakeholders and University departments on solicitations to understand business needs.
• Manage the entire bid process including developing bid schedules and conducting pre-bid meetings.
• Review and analyze technical information accompanying bids to determine specification compliance.
• Participate as a voting member of the technical evaluation committee and present recommendations to award.
• Draft necessary agreements and follow through to contract execution.
• Develop and maintain sourcing templates.
• Supervise sourcing staff and mentor other members of the Procurement Services Department.
• Recruit, hire, train, develop, and evaluate direct reports.
• Implement contract administration procedures and provide training to departments on their responsibilities.
• Create effective processes for informing leadership about project status and workload.
• Perform spend analysis for the University and provide recommendations on sourcing strategy.
• Engage with stakeholders to convey policies and confirm requests.
• Utilize key performance indicators to evaluate supplier and initiative performance.
• Maintain supplier performance and relationships, serving as the escalation point for issues.
• Analyze procurement costs and develop cost reduction strategies.
• Review and propose policies and processes related to job responsibilities.

Requirements

• Bachelor's degree from an accredited college or university.
• Minimum 4 years of professional experience with the procurement process in a large organization.
• Knowledge of strategic sourcing and specification development skills.
• Commitment to continuous improvement principles and practices.
• Strong technology skills and analytical capabilities.
• Ability to adapt and innovate while adhering to established procedures.
• Self-initiative and self-motivated with the ability to work independently and collaboratively.

Nice-to-haves

• Master's degree from an accredited university in a relevant field.
• Professional leadership experience with the procurement process in a large organization.
• Specific knowledge of specification development, RFP preparation, and the public bid process.
• Familiarity with New Jersey procurement statutes and regulations.
• Experience with Workday, the University's ERP system.
• Management experience is strongly preferred.

Benefits

• Health insurance
• Dental insurance
• Retirement savings plan (401k)
• Paid holidays
• Professional development opportunities